Administrative Assistant

2 weeks ago

Huntsville, Canada ALGONQUIN FAMILY HEALTH TEAM Full time

**ADMINISTRATIVE ASSISTANT**

**Position**:Administrative Assistant, part-time, 1 year contract with likely extension
**Location**:Huntsville
**Reports To**:Executive Director, AFHT

**Position Description**:
Perform administrative duties under the day-to-day direction of the Primary Care Provider to keep clinic office running effectively and efficiently, and to assist the Nurse Practitioner, Primary Care Provider and other staff in providing patient care. Perform all assigned duties while maintaining the highest possible standard of patient confidentiality.

Administrative duties may include, but are not limited to:

- Answering phones;
- Greeting patients;
- Scheduling appointments,
- Coordinating care;
- Sending and receiving fax reports and transferring reports into patient charts;
- Managing medical and office supply inventories;
- Ensuring physical space is properly maintained;
- Processing prescriptions renewals and specialist referral tracking;
- Supporting the Primary Care Provider as needed to ensure they are free to deliver care;
- Processing office forms and documents including lab tests;
- Adhering to all AFHT policies and procedures;
- Collecting and recording information;
- Reviewing/scheduling appointments for preventative care/chronic disease management and etc. based on best practice guidelines;
- Monitoring access;
- Demonstrate resourcefulness, interpersonal skills and independent/original thinking to resolve issues;
- Maintaining electronic medical records, ensuring uniform data entry;
- Develop and implement processes to establish and maintain organization of the office while striving for a paperless environment;
- Coordinate and manage outside service providers and trades utilized by the hub (ex. internet, plumbing etc).

Working Conditions/Requirements:

- Periods of sitting and standing;
- Excellent computer skills (Telus EMR knowledge an asset);
- Office and clinic environment;
- Occasionally required to move equipment and/or patients;
- Multiple demands and distractions;
- Attention to detail and organizational skills required;
- Capability to multitask;
Competitive compensation commensurate on experience. Pension and benefits available.

**Job Types**: Part-time, Fixed term contract
Contract length: 12 months

Pay: Up to $25.90 per hour

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2024-12-20

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