Community Hall Manager

**Job Title**: Community Hall Manager

**Reporting to**: Parkhill Community Association (PCA) Board of Directors

**Employment Type**: Contract 1-year term (30 day probation)

**Rate of pay**: $2,500.00/month (Approx. 20-25 hours/week)

**General Description**

**Key Accountabilities**

**Hall Rentals**
- Act as the contact for rental and lease inquiries and coordinate any showings required.
- Approve rentals and ensure the rental agreement is signed prior to the rental date and keys are distributed and collected from tenants.
- Ensure that renters and tenants represent community values and are respectful to the community
- Verify that all required documentation is provided in advance of the event (including Liquor License (when required), Insurance, etc.).
- Receive initial deposit and payment, and damage deposit. Perform pre-event and post-inspection of the hall with the renter and provide the renter with a duplicate copy of each.
- Maintain an up-to-date hall rental calendar and the rental
- Work with the Director of Facilities to maintain up-to-date hall rental policy and rental contracts
- Review and update all posted information regarding the rental of the PCA Community Hall on websites and/or advertisements as necessary.

**Hall Operations**
- Coordinate the upkeep and maintenance of the hall and seek approval from the board if large repairs are required, in accordance with the PCA spending policy
- Co-ordinate repairs with pre-established contractors, and engage new contractors when necessary
- Report any un-safe circumstances to the Director of Facilities immediately for resolution
- Perform small repairs and/or maintenance in a competent manner, if comfortable and confident completing the task.
- Coordinate keeping walkways, sidewalks and parking lots free and clear of snow and debris, suitable for public access.
- Coordinate the maintenance of lawn, lawn irrigation, tennis courts, multipurpose court, and other outdoor spaces within the community association lease as needed.
- Coordinate with janitorial staff to attend on a suitable schedule to ensure the facility is in an acceptable condition for continued rental, including checking the bathrooms for supplies prior to a rental.
- In consultation with the PCA Board of Directors, arrange for required hall inspections including, but not limited to fire safety, security, etc.
- Maintain awareness of how the facilities (Hall, courts, parking lots) are being used and ensure that facilities are being used as per PCA guidelines and policies
- Perform work duties on-site for a minimum of 20 hours per week, maintain posted hours of when the Hall Manager will by on site
- Prepare monthly update of relevant activities to the PCA Board of Directors, attend the monthly meeting of Board of Director to communicate update in-person.

**Reporting and Book-keeping**
- Organize payable and receivable documentation to ensure all accounting data is shared with the Treasurer and Accountant in an organized and timely fashion.
- Meet with the Treasurer and Bookkeeper quarterly to ensure all entries are accounted for
- Preparing and provide the treasurer with a monthly summary of rental contracts, deposits held and refunded, and rental revenue from rentals for presentation at monthly Board meetings
- Complete an incident report if there is a partial refund of damage deposit if damages occurred. Maintain and update a log of historical incident reports
- Manage hall petty cash
- Coordinate with the Treasurer and Accountant any month-end and year-end activities
- Track hours worked, submit a weekly timesheet including brief description of work performed.
- Submit monthly invoice to Treasurer for salary payment.

**Other**
- Attend meetings as required (Board meetings, contractor site access)
- Act as a representative of the PCA and demonstrate the values of the community association
- Other duties as assigned by the Board of Directors

Join our team as a Hall Manager where you can make a significant impact on our guests' experiences while leading a dynamic team

**Job Type**: Part-time

Pay: $2,500.00 per month

Expected hours: 24 per week

Schedule:

- Monday to Friday
- Weekends as needed

Work Location: Hybrid remote in Calgary, AB T2S 2P5

Application deadline: 2025-01-23
Expected start date: 2025-02-01