Executive Projects

ORGANIZATION NAME: Canada's Sports Hall of Fame JOB LOCATION: Calgary, AB - Work will be performed onsite; this is not a remote position. SALARY: Commensurate with experience with access to a comprehensive benefit plan after 3-month probation (employer pays 50% of fee) HOURS OF WORK: Monday - Friday, 8:30 am - 5:00 pm; 40 hours/week

Note: Flexibility required to work some weekends and/or evenings for special events and to meet deadlines - some travel may be required.

TERM: Permanent (anticipated start date is early March 2025)

Reports To: Vice President, Operations & Brand

About Canada's Sports Hall of Fame: Canada's Sports Hall of Fame is a registered charitable organization and as Canada's only national museum of sport, we are the connection to the heroes of Canadian sport who inspire a better Canada.

As a national sport heritage institution, our mission is to empower the pivotal role sport plays in shaping Canada's future. Through a myriad of initiatives including national education programs, digital community exhibits, and public nominations for the Order of Sport Award, we actively engage Canadians of all ages from coast-to-coast-to-coast. Our vision extends beyond mere recognition; we strengthen national unity, celebrate diversity, and champion Canadian excellence through the unifying force of sport. We remind Canadians why sport matters.

We aim to offer access to Canada's most comprehensive digital archive of sporting history, integrate the lessons and values of sport into every classroom, and celebrate the icons who embody the connection between sport excellence and community.

Mission: We empower the pivotal role sport plays in shaping Canada's future.
- In recognizing role models
- In the community
- In the classroom

Job Summary: The Lead, Executive Projects and Communications is responsible for overseeing and supporting various executive projects and communication initiatives. This role involves supporting events and special projects, and leading communications strategies with the focus of enhancing the organization's stakeholder relations, with a particular focus on revenue related initiatives. The Lead will work closely with internal and external stakeholders to ensure that all projects and communications are aligned with the organization's goals and objectives. This role requires a proactive and detail-oriented individual who can manage multiple projects simultaneously and effectively communicate with diverse stakeholders.

**Key Responsibilities**:
Events and Special Projects
- Project Coordination: Assist with third-party and special projects as requested, including the Order of Sport Awards. This involves supporting the coordination of various aspects of the project from inception to completion, ensuring that all objectives are met on time and within budget.
- VIP Communications: Help manage communications with VIPs and key stakeholders, ensuring they receive timely and accurate information about events and special projects. This includes drafting and sending invitations, coordinating responses, handling any special requests or requirements, and facilitating any post event communication (expressions of gratitude, impact reports, surveys, funding requests, etc.).
- AI Champion: Support the organization to dive deeper into AI technologies. Act as internal researcher, trainer, or support resources for the rest of the team. Explore AI innovations for specific functions like marketing, administration, and research.
- Event Registration and Ticketing: Support the registration and ticketing process for events, ensuring a smooth and efficient experience for all attendees. This includes setting up registration systems, managing attendee lists, and troubleshooting any issues that arise.
- Event Logistics: Assist in coordinating logístical aspects of events, including venue selection, catering, transportation, and audiovisual requirements. Ensure that all details are meticulously planned and executed to provide a seamless experience for attendees.
- Stakeholder Coordination: Work closely with internal and external stakeholders to ensure that all aspects of events and special projects are aligned with organizational goals and objectives. This includes regular communication and collaboration with team members, vendors, and partners.
- Post-Event Evaluation: Help conduct post-event evaluations to assess the success of events and identify areas for improvement. This includes gathering feedback from attendees, analyzing event metrics, and preparing detailed reports for leadership.
- Budget Management: Assist in developing and managing budgets for events and special projects, ensuring that all expenses are tracked and reported accurately. Work to optimize costs while maintaining high standards of quality and service.

Communications
- Stakeholder Engagement: Assist in engaging with stakeholders by coordinating outreach efforts, conducting research, preparing for meetings, attending meetings, and mana