Part-time Administrative Assistant

2 weeks ago

Toronto, Canada New Moon Psychotherapy Full time

**Join Our Dynamic Team as a Part-Time Administrative Assistant**

Are you an outgoing, detail-oriented, and efficient professional looking to make a real impact? Are you eager to be part of a vibrant team where your skills and expertise are valued and celebrated?

**About Us**:
We are currently searching for a part-time administrative assistant who is positive, adaptable, and passionate about providing compassionate and respectful care.

**What You’ll Do**:

- **Clinical Support**: Contribute to a supportive, passionate, and relaxed workplace culture. Assist psychotherapists and associates with administrative tasks related to client care. Assist with culture and team-building activities.
- **Quality Assurance**: Ensure all administrative tasks are completed accurately, including follow-ups on payments, securing payment information, and uploading secure documents. Manage booking software, including schedules and treatments offered, while respecting the Personal Health Information Protection Act. Report directly to the clinical director.
- **Office Maintenance**: Ensure the office is always presentable, organized, and well-stocked to maintain operational efficiency.
- **Social Media Support**: Assist with content creation for communication, social media, website/blogs, and marketing.

**To Succeed in This Role**:

- Possess excellent communication skills and the ability to lead and promote the vision of the clinic.
- Be extremely organized, thinking ten steps ahead, with the ability to see the big picture.
- Have a passion for helping others, as you will be the primary point of contact for our clients and team.

**Requirements**:

- Availability Monday, Tuesday, and Saturday day times with occasional evening, and on-call shifts.
- This is an **in-person** role; applicants must be based in Toronto and able to commute to Spadina and Richmond for each shift.
- Excellent verbal and written communication skills in English.
- Dynamic, self-motivated individual with the ability to work independently, proactively, and well under pressure.
- Strong communication skills, with the ability to communicate professionally and compassionately.
- Confidence in sharing ideas and providing constructive feedback to help us grow.
- Ability to juggle multiple projects simultaneously, meet deadlines, and keep promises.
- Tech-savvy, with experience using Jane, Zoho Mail, Canva, Adobe, Windows, and Zoom.
- Knowledge of Jane is an asset.
- An appetite for innovation and simplicity, with a strong process orientation.
- Ability to work collaboratively and autonomously with a talented team.
- Empathetic and capable of responding compassionately to distressed and vulnerable individuals.
- Proven ability to multitask and effectively handle sensitive information with the utmost confidentiality.
- Strong interpersonal skills, positive attitude, and integrity.

**Application Details**:

- Cover letter and resume.
- Availability for work

**Include a resume and a cover letter.**

**Job Type**: Part-time

Pay: $17.20-$20.00 per hour

Expected hours: 20 - 30 per week

Schedule:

- Day shift
- Evening shift
- Morning shift
- On call
- Weekends as needed

Application question(s):
Work Location: In person

Application deadline: 2024-12-20

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