Administrative Assistant

1 week ago

Richmond, Canada Wales McLelland Construction Full time

***:
This position supports the Office Administrator to ensure the efficient operation of the office and Wales McLelland's overall operations. This is a key support role for office and field staff across the organization. The right individual will have talents in organization and juggling multiple projects, clear oral and written communication, a keen eye for detail to deliver accurate, complete, timely and high-quality work products and the ability to work well in a team with a friendly demeanour.

**RESPONSIBILITIES**:

- Receptionist duties and provides back up coverage to the Office Administrator
- The first point of contact for Wales McLelland - Receives and assists visitors, clients and partners
- Carry out administrative duties such as filing, typing, copying, binding, scanning, preparing reports
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; obtain quotes and placing and expediting orders for supplies; verifying receipt of supplies
- Provide support to accounting department during high volume/overflow work
- Organize and schedule meetings and appointments
- Minute-taker
- Maintain contact lists
- Handle sensitive information in a confidential manner
- Produce and distribute correspondence memos, letters, and forms
- Book conference calls, rooms, taxis, couriers, hotels etc.
- Prepare and maintain lunchroom supplies, coffee and ensure the cleanliness of the area including dishes and utensils
- Other administrative tasks, as required

**QUALIFICATIONS**:

- Minimum 1 year of experience in office administration
- Certificate/Diploma in Office Administration or an equivalent combination of education and experience
- Proficient computers skills (including proficiency in programs such as Outlook, Word, Excel, Adobe, etc)
- Demonstrated ability to multi-task and achieve deadlines
- Proven experience in completion of project/task with mínimal supervision
- Demonstrated ability to work independently and in a team
- Exceptional written and oral communication skills
- Previous experience in working in a construction/manufacturing environment is an asset
- Demonstrated ability to handle pressure situations in a professional manner
- Proficient time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Strong organizational and planning skills

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$23.00 per hour

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Richmond, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Administrative experience: 1 year (required)
- Front desk: 1 year (required)

Work Location: In person

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