Payroll Administrator

The Municipal Group of Companies, based in Bedford Nova Scotia, is a large, diversified organization engaged in all major aspects of the heavy civil construction, mining, transportation, and environmental services within the Atlantic Provinces. We are currently seeking the expertise of a **Payroll Administrator** based out of **Lower Sackville, NS** as part of our Environmental Services division.

**Position Summary**

In this role, you will assist in the general payroll duties in our office. Preparation and distribution of accurate and timely payroll information with primary duties in inputting pay information for bi-weekly payroll. Other responsibilities will include providing administrative support and maintaining employee files. The Payroll Administrator is a member of the accounting team and provides support to other roles within the department as required.

**Primary Duties and Responsibilities**:

- Process bi-weekly payroll for all salaried and hourly employees;
- Compile payroll data such as garnishments, vacation time, insurance and other deductions;
- Extract timesheets and review work hours for completeness and accuracy;
- Ensure hours are categorized and allocated to correct jobs and equipment;
- Contact supervisors for any missed time;
- Create required internal management reports from the payroll system;
- Adhere to all procedures and policies;
- Create payroll profiles for all new employees as advised by HR;
- Maintain employee profiles;
- Ensure all wage changes are made accurately and in time for affected pay periods;
- Follow payroll procedures for terminated employees;
- Stay current with payroll regulations, standards and work methods;
- Reconcile payroll totals and ensure all deductions are made as scheduled;
- Ensure accurate processing of benefits and vacation payouts;
- Respond to employee and government agency inquires in regard to payroll;
- Ensure the creation and timely distribution of T4s;
- Participate in required meetings providing input and recommendations.
- Any other duties as required.

**Required Knowledge, Skills, Abilities, Education, and Experience**:

- Minimum 3 years experience in Payroll;
- Working towards or have National Payroll Institute Payroll Compliance Practitioner (PCP) certification;
- Demonstrated knowledge of payroll and payroll systems;
- Experience with Sage 300, SAP, or Pacific Time Sheets would be considered an asset;
- Ability to maintain a high level of accuracy in preparing and entering financial information;
- Ability to maintain confidentiality concerning financial and employee files;
- Proficient in MS Office (Excel, Word, Outlook), advanced Excel skills would be considered an asset;
- Strong attention to detail and organization skills;
- Able to maintain confidential information;
- Ability to effectively communicate with co-workers and supervisors to ensure that projects are completed properly;
- Strong communication and interpersonal skills.
- Proven ability to multi-task & ability to prioritize tasks.

A comprehensive pension and benefits package are offered with this position along with opportunities for advancement and training and development.
- We would like to thank all those who apply; however only those selected for an interview will be notified._

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Life insurance
- Store discount
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Lower Sackville, NS: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Payroll: 1 year (preferred)

Work Location: In person