Third Party Event Coordinator

Unison at Kerby Centre is a non-profit organization located in the west end of downtown Calgary. Dedicated to enhancing life for older Calgarians, Kerby Centre offers an exciting opportunity to engage in meaningful community development and build a career in the charitable sector.

Position: Third Party Event Coordinator

Salary range: $53,000 - $55,650 per year

Location: Calgary

**Job Purpose**

This is an exciting opportunity for someone who thrives in a collaborative environment, excels at project coordination, and enjoys relationship-building and creative storytelling.

**Key Responsibilities**:
**Signature Events**:

- Plan and execute three annual signature third-party events in a YYC foodfest style, such as Hot Chocolate YYC Fest, Ice Cream YYC Fest, Pizza Fest YYC, and Calgary MOW YYC.
- Serve as the lead coordinator for all third-party events, including fundraisers, community events, and sponsor-hosted activations.
- Act as the primary contact for third-party event hosts, ensuring alignment with organizational goals and brand standards.
- Support and guide hosts throughout the event process, providing marketing materials, event toolkits, and promotional assets.

**Sponsor Stewardship**:

- Manage relationships with event sponsors, corporate donors, and other partners, ensuring timely communication and fulfillment of sponsorship and social media benefits.
- Design and produce custom plaques and recognition pieces for businesses participating in the YYC Food Fest program or sponsoring events.
- Maintain a sponsorship tracking system to ensure follow-up, gratitude, and ongoing engagement.

**Marketing & Social Media**:

- Design and produce event collateral for signature campaigns.
- Develop and execute social media campaigns to promote third-party events, sponsors, and community stories.
- Create visual and written content for social platforms (Instagram, Facebook, LinkedIn, etc.), including event spotlights, sponsor shoutouts, and live event coverage.
- Collaborate with graphic designers or use tools like Canva to create branded materials.
- Ensure all content aligns with Unison brand guidelines.
- Coordinate with the Marketing & Communications Manager to integrate sponsor recognition into the chapter’s overall marketing and PR strategy.

**Administrative and Cross-Functional Support**:

- Maintain event calendars, records, and sponsorship databases.
- Collaborate with development and communications teams to align messaging and maximize outreach.
- Provide on-site support at key events, including setup, execution, and wrap-up.

**Qualifications**:
**Education**:

- Bachelor’s degree in Marketing, Communications, Event Management, Nonprofit Management, or a related field.

Experience and Knowledge:

- 1-2 years of experience in event coordination, marketing, social media, or sponsorship management preferred.
- Proficiency with social media platforms and content creation tools (e.g., Canva, Adobe Creative Suite, MS Office Suite).
- Experience working in a nonprofit or mission-driven organization.
- Familiarity with donor management tools or CRMs (e.g. Raiser’s Edge)
- Basic graphic design or video editing skills.

Other skills:

- Strong interpersonal and relationship-building skills; comfortable working with external partners and sponsors.
- Excellent organizational skills, attention to detail, and ability to manage multiple projects simultaneously.
- Strong written and verbal communication skills with a focus on storytelling.
- Demonstrated ability to manage multiple projects and meet tight deadlines.

**Working Conditions**:

- Full-time in-person position, Monday to Friday, 8 hours per day including one hour unpaid break.
- Occasional evening and weekend work required for events.
- Some regional travel required for third-party events and sponsor visits.
- Must be able to lift 25 pounds and work at a computer or stand for extended periods.

**Job Type**: Fixed term contract
Contract length: 12 months

Pay: $53,000.00-$55,650.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Work Location: In person