Accounts Payable Specialist

6 days ago

Mississauga, Canada Ontario Impex of Canada Full time

**Company Overview**:
OIC Foods (Ontario Impex of Canada Inc.) is a Canadian owned vegetarian ethnic foods solution company based in Mississauga, Ontario. OIC Foods main business activities include ethnic food distribution, manufacturing, co-packing, importing and exporting. OIC Foods is working with some of the most reputed and biggest retail partners in Canada like Walmart, Sobeys, Loblaws, Costco, Save on Foods, Metro, Food Basics and Circle K to name a few.

**Why join OIC Foods?**
- Discretionary bonus program.
- Health, dental, vision, and life insurance plans,
- RRSP/DPSP program.
- 2 paid sick days.
- Corporate discounts through Perkopolis.
- Monthly company lunch.
- Team building events.
- Annual holiday party and BBQ.

**The Role**:
The Accounts Payable (A/P) Specialist is **responsible for the complete cycle of accounts payable activities** which are inclusive and not limited to the key responsibilities as described below.

**Responsibilities**:

- Payable Entries and payments_
- Ensure all invoices, debit and credit note are recorded correctly and in the proper period in the system.
- Ensure that invoices are supported by delivery notes, P.O.s and other relevant documents before entering in the System. Ensure all supporting documents are uploaded in the system.
- Ensure appropriate approval for invoices and payment requests. Advance payments if required must be supported with the written approval added in the system. No verbal approval will be entertained.
- Ensure service invoices are recorded to the correct GL account and cost center.
- Prepare and perform EFT, Wire payment and check runs. Ensure payments are applied to the specific invoice for which payment was issued.
- Ensure payment received or adjustment made with outstanding invoices for credits from suppliers.
- Record Keeping_
- Maintaining historical records of all invoices, reports, receipts, and cheques.
- Maintaining detail of Credit Card payments and ensuring the supporting documentation of transactions are available and added to the system. Identify personal transactions if any and record accordingly.
- Record Employee Expense Report to the correct GL/Cost Center in correct period.
- Research and resolve invoice discrepancies and issues.
- Manage all vendor inquires, statements and vendor files.
- Reporting _
- Assist with month end closing on timely basis.
- Assist tracking un-recorded service invoices to the accrual list.
- Assist with and provide information as required for audits.
- Reconcile accounts payable transactions and monitor accounts to ensure payments are up to date.
- Communication and Processes_
- Maintaining control over issued and unissued cheque. All cheques must be kept in lock and key.
- Establish and maintain strong relationships with vendors.
- Assisting and co-ordinating with other departments relating to accounts payable related issues.
- Continuing to improve the payment process.

Any other duties as assigned by the Financial Controller.

**Qualifications & Experience**:

- Bachelor Degree in Accounting or related fields.
- 5+ years of experience in fully cycle account payable, preferably in Manufacturing.
- Intermediate Excel skills.
- Excellent communication skills.
- Experience with ERP implementation.

This position is part of an active recruitment search for an existing vacancy at OIC Foods.

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