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Distribution Design Assistant

3 weeks ago

Coquitlam, Canada BC Hydro Full time

**A workplace powered by you**

At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need
people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,
inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,
and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers
and one of Canada's Best Diversity Employers.

**Distribution Design Assistant - FTR - Coquitlam**

Number of positions: 1 Job Location: Coquitlam Office

Employment type: Permanent Region: Lower Mainland

Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Hybrid

Annual salary: $ 58,100.00 - 63,800.00

**What you'll do**
- Provides design administration and coordination services by: gathering and reviewing design project information;
uploading and maintaining work order task packages required to facilitate the installation of residential, commercial and
industrial services and associated distribution work; maintaining, reviewing, tracking, updating design project data (such as
task level and work order in-service and material need dates, work allocation, and milestone dates for accuracy) and
generating and distributing reports as required; initiating project completion activities (such as archiving project
documentation) based on established processes and relevant Distribution Instructions.
- Coordinates and liaises with design project stakeholders for enquiries related to design or service requirements for

residential, commercial and industrial services and associated distribution work, policies and procedures, costs and rates
and non-energy billing accounts. Including but not limited to processing requests for permits, house moves, right-of-way
easements, and property referrals.

direction of the Designer. Processes revision requests to drawings as requested by municipalities, agencies and other
utilities.
- Responsible for submitting and tracking requests for underground utility information to BC 1 Call and/or other local utilities

or municipalities for design planning purposes. Follows-up on incomplete requests as required.
- May coordinate electrical safety requests with customers and trades workers using established processes by: managing

the request lifecycle as the point of contact, gathering information and arranging for a Power System Owner’s

preparing and providing customers with preliminary requirements and generating invoices for work, issuing and monitoring
the work package, and initiating and tracking renewal/removal notifications. Submits required forms and documentation to
WorkSafe. Maintains records and documentation.
- Facilitates the payment and refund process by: working with Distribution Design Customer Connections (DDCC) staff to

identify non-energy billing payment actions to submit to Finance/Sundry Billing; following-up on overdue vendor invoices
with DDCC staff; acting as a point of contact to resolve payment issues; and preparing journal vouchers to correct coding
on invoices for projects, work orders and monthly accruals.
- May perform preliminary project assessment to determine applicable forms and documentation to be submitted and

design deposit amounts to be collected for design projects based on established processes and/or under the direction of the
Designer or Design Work Leader. Liaises with internal and external stakeholders to communicate or clarify identified project
pre-requisites. Forwards project requests to appropriate Design resources for action.
- May be required to conduct field checks to gather and verify data under the direction of the Designer or Design Work

Leader to facilitate simple estimates and/or GIS updates.
- Provides administrative support on procurement-related activities such as: preparing purchase requisitions for materials

and/or services; monitoring the workflow status of submitted purchase requisitions; and checking invoices to ensure the
correct accounting codes have been applied.
- Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

**What you bring**
- High school graduation with Math 11 and English 12.
- One (1) year of administrative or customer service experience. Demonstrated experience using Microsoft Office and other
- Some positions may require a valid class five (5) driver’s licence.

**What we offer**
- You will receive:
- A comprehensive benefits package
- A minimum of 15 paid vacation days
- A lifetime pension
- Flexible work model, depending on your role type
- Training and development courses

**What else you should know**
- Working Conditions:

- Works in a normal office environment. Occasional overnight travelling required to attend training sessions.
- Occasional exposure to a variety of weather conditions when driving for field checks with a requir