Manager, Administration
3 days ago
**Manager, Administration**
**Position Summary**
The Manager, Administration will be a crucial figure in the department. This role will have the responsibility to make sure that all administrative, financial, and operational aspects are running smoothly for their executive. The Manager, Administration maintains the overall day-to-day operations of the department and works closely with the department head on given tasks and project commitments. Duties include but are not limited to completing department administrative tasks, overseeing department commitments and planning meetings and events.
**Key Responsibilities**:
- Manage schedules, business trips, expenses, and deadlines
- Ensure the smooth and adequate flow of information within the department/company to facilitate other business operations
- Monitor costs and expenses to assist in budget preparation
- Oversee documentation process and ensure accuracy and flow of information
- Organize and supervise other office activities as required
- Ensure department operations adhere to policies and regulations
- Keep abreast of all organizational changes and business developments
- Work with leadership to prioritize business strategies and growth opportunities
- Provide recommendations to senior leadership on improvements as needed
- Plan all aspects of large meetings and events, working with staff to execute small to large details
- Support performance and project tracking to keep team on track towards their goals
**Skills and Competencies**
- Proven experience as an Administration Manager
- BSc/BA in business administration or related fields
- Accountability
- Attention to detail
- Excellent communication both written and verbal
- Critical thinking skills
- Planning and organizing
- In-depth understanding of office management procedures and departmental and legal policies
- Familiarity with financial management principles
- Proficient in MS Office
- Excellent organizational and multitasking abilities
- A team player with leadership skills
- Experience in dealing with public sector funding along with federal and provincial contacts and network.
- A proven collaborator and relationship builder with ability to understand different perspectives, seek mutually beneficial solutions.
**Working Conditions**
- Standard office environment
- Standard office hours
- Onsite work with stakeholder partners
- Will be required to attend at events outside of normal business hours
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