Coordinator, Procurement Admin

**Job Description**:
**Coordinator, Procurement Admin**

**Corporate Services - Procurement**

**Contract Full-Time; 12 Months**

In this role you will provide ongoing administrative, document management and low dollar value procurement support to Purchasing, clients, departments and vendors in accordance with established program, Purchasing and Finance By-Laws, policies, procedures and business practices. You will also act as primary support and key point of contact for Purchase Order and document management information.

**_In this role you will_**
**_:_**
- Provide vendor, client and Purchasing Analysts support, respond to inquiries.
- Purchase low value goods and services within assigned areas of responsibility and price thresholds for the Region of Peel, Peel Regional Police and Peel Housing Corporation on a corporate, program and/or department basis in compliance with the Purchasing By-Law and applicable procedures.
- Administer document issuance and closing activities for all purchasing processes, including preparation and placement of publications, preparation, notification and distribution of addenda, distribution and tracking of sureties and communication with vendors and clients.
- Administer the Document Management activities for all purchasing processes, including establishing and maintaining document files, accessions, archiving and disposition in accordance with Records Retention policy and procedure.
- Facilitate electronic tender opening, including verification and recording of results and publishing of results. Process requisitions, purchase orders, vendor contracts and amendments in accordance with established procedures.
- Administer and maintain external Bid Documents web pages, including uploading of Purchasing documents, addenda and approved Procurement Award and Council resolution decisions.
- Prepare a variety of regularly scheduled reports on purchasing business activities and services.
- Route and track procurement award reports and update web pages as appropriate.
- Maintain inventory and order replenishment for all office supplies.
- File and maintain accurate records of all bid sureties, performance sureties and bonds.
- Prepare correspondence and return cheques/bonds to vendors as required.
- Train and provide guidance to summer students and temporary staff.
- Provide support and back up to designated purchasing staff as required from time to time.

**_ Qualifications_**
**_:_**
- College diploma or university degree in Business/Office Administration or other related discipline; as well as completion or enrollment in the Ontario Public Buyers Association Principle’s Certificate Program.
- At least 3 years job related experience. An equivalent combination of education and/or experience may be considered.
- Skill in establishing and maintaining effective working relationships with all division/department personnel, supervisors and vendors.
- Ability to work effectively and efficiently with mínimal supervision and as a team member.
- Ability to clearly communicate information both orally and in writing.
- Strong customer service, interpersonal, time management and analytical skills.
- Must be detail oriented and able to manage multiple tasks and changing priorities.
- Knowledge of public sector purchasing policies and procedures and contract law.
- Proficient knowledge of the Microsoft Office suite of products including Outlook.
- Ability to lift boxes up to 30 pounds.

**Location**:In this role you will have the ability to work remotely and attend on-site when required based on operational requirements at 10 Peel Centre Drive, Brampton. The frequency of on-site activities may vary on a weekly basis and based on operational requirements. Your remote work location must be located within the province of Ontario.

**Hours of Work***:35 hours/week

**Interview**: Our recruitment process will be completed with video conference technology.

**As part of the Region’s ongoing commitment to health and safety, there are enhanced Covid-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.**

**New employees are required to be fully vaccinated against COVID-19 as a condition of employment. Being fully vaccinated is determined as the status of having received the full series of approved vaccines (both doses of a two dose vaccine series, one dose of a single dose vaccine series) and any additional doses required and approved by Health Canada and having satisfied the full post vaccination period required to ensure vaccination efficacy. The Region of Peel reserves the right to request proof of vaccination at any time. Acceptable proof includes an Ontario Ministry of Health COVID-19 vaccine receipt which you can obtain through the Provincial portal**
**, or other government-issued vaccine passport