HR Representative

Job Posting:
**_ Snackruptors Inc. _**is a renowned leader in the cracker manufacturing industry, recognized globally for delivering exceptional quality products. Our diverse workforce reflects our commitment to creating an inclusive workplace where every individual is valued. Driven by a shared passion for excellence and innovation, we continuously enhance our cutting-edge production processes and foster a collaborative, results-driven culture.

**Job purpose**

The HR Representative provides administrative support by monitoring attendance, enforcing company policies and safety protocols, and offering excellent customer service. They act as a liaison between employees and HR, ensuring smooth communication and supporting employee needs in the workplace.

**Duties and Responsibilities**

The associate’s primary functions and responsibilities are as follows:

- Greet and warmly welcome new employees upon their arrival, ensuring they feel comfortable and supported in their new environment.
- Assign lockers to new employees and maintain an organized tracking system to monitor locker assignments and ensure proper usage.
- Ensure timely and accurate enrollment of employees in the HRIS, verifying that all relevant information is properly recorded and up to date.
- Monitor and record employee attendance daily during each shift to ensure accurate tracking of workforce participation and address any attendance-related concerns promptly.
- Administer time and attendance within the HRIS, ensuring accurate tracking of employee hours, and approve timecards in a timely manner.
- Update the Crew List daily to ensure accurate representation of employees in the facility, reflecting their assigned roles, shifts, and any changes to staffing or coverage.
- Arrange employee coverages when needed, utilizing staffing agency support as necessary.
- Process and effectively communicate all documentation related to employee attendance and performance, ensuring clarity and timely delivery of information.
- Prepare weekly and monthly shift reports.
- Assist the Supervisor in conducting monthly performance evaluations for employees to assess their progress and overall performance.
- Facilitate meetings with employees, in collaboration with the supervisor, to address unsatisfactory performance results and discuss improvement plans.
- Ensure effective usage of various HR forms.
- Enforce safety protocols and company policies consistently throughout the shift to ensure a secure and compliant work environment.
- Report workplace incidents promptly and ensure proper documentation is completed in accordance with company procedures.
- Adhere to and properly manage the WSIB policy during your shift, ensuring compliance with all relevant guidelines and procedures.
- Regularly update trackers for employees on leave of absence (LOA), maternity/paternity leave, and temporary associates, ensuring accurate and up-to-date records.
- Manage effective inter-departmental and intra-departmental communication.
- Administer disciplinary procedures for employees not adhering to workplace compliance, following established protocols and maintaining a fair and consistent approach.
- Collaborate with the Compensation and Benefits team to assist employees in processing requests for documents such as reference letters, employment verification, and shift transfers.
- Assist with the day-to-day operations of HR functions and duties during your designated shift.
- Serve as Fire Safety Team Member.
- Perform other assigned duties.
- Follow Health and Safety rules and regulations.
- Must follow Good Manufacturing Practices, Food Safety, and Food Defense guidelines.
- Comply with all Company policies and procedures.

**Qualifications**
- High school diploma or equivalent (post-secondary education in Human Resources or related field is an asset).
- Previous customer service experience required.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience with HRIS (Human Resources Information System) is considered an asset.
- Strong communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
- Excellent organizational and time-management skills.
- Ability to work in a fast-paced environment.

**Working conditions**
- Always work indoors.
- Compliant with ventilation, cleanliness, space, lighting and temperature.

**Physical requirements**
- Sitting involved.
- May repeat the same movement.
- Typing involved.

**What’s in it for you?**

At **Snackruptors Inc**, we truly care about our employees and are committed to their well-being and growth. Our comprehensive benefits package includes:

- Prescription/Drug Coverage
- Extended Health Coverage
- Dental Coverage
- Vision Coverage
- AD&D Insurance

Additional perks to support your work-life balance and personal development:

- Work Life Balance
- PTO to Commemorate Your Work Anniversary
- Employee Engagement Events
- Recognition Programs & Employee Award