Accounting Assistant

2 weeks ago

Richmond, Canada Division 15 Mechanical Full time

At Division 15 Mechanical, we take pride and value the commitment, dedication, creativity, and diversity of our talented people - they are at the forefront of everything we do. We know that their skillset and talents drive our continued success. We want the best of the best to join the Division 15 Mechanical team, not just those who fit into our Culture but those who will add to our Culture and make Division 15 Mechanical an even better place to work._

**_If you want to work for a multiple award-winning company on the rise, then please keep reading_**

**Our Perks**:

- Competitive Salary and Performance based incentive plan for all levels
- Employer paid Medical and Dental coverage
- Group RRSP plan that helps you save for the future
- 3 Weeks Vacation and Summer Hours for Life & Work balance
- Continuing Education Funding
- Flexible work hours
- Social Events

**Position Overview**:
Division 15 Mechanical is seeking a highly motivated Accounting Assistant to join our team in Richmond, BC on a full-time basis. The Accounting Assistant will report to the Financial Controller and will work with the team in facilitating our growth while being responsible for processing Accounts Payable, and assisting with a variety of Accounting duties. The Accounting Assistant will ensure that the company’s goals for service, honesty and reliability are met and exceeded, and assist the company in maintaining a high level of customer service and administrative support in the industry.

**Role & Responsibilities**:

- Price-checking invoices against Pricing Agreements
- Working with Sage Paperless and Sage 300 Construction to organize all invoices, statements, and other relevant documentation
- Gathering approvals and recording invoices for processing; following up with monthly statements
- Reconciliation of monthly credit card statements and expense reports
- Assisting with weekly cheque runs, EFT Statements, month-end reconciliations, and billing breakdowns
- Maintaining existing vendor/contractor records
- Managing the Invoicing inbox by responding to queries in a professional and timely manner.
- Driving to bank to make deposits, as directed by the Controller
- Assist with collection of draw and holdback payments, processing Change Orders (Procore/ DocuSign) and preparation of Statutory Declarations
- Assist in sales and marketing activities, including compiling information for prequalifications, proposals, award submissions and other documents as needed
- Assist in job-related filing and archiving, both hard and soft copy
- Ensuring compliance with accounting policies, procedures, and controls

**Skills, Experience, & Education Requirements**:

- A Diploma (or relevant certification) related to accounting or finance
- Minimum 1 year of experience in an accounting role
- Combination of education and experience will also be considered
- Experience with Sage Paperless and Sage 300 Construction would be an asset
- Experience with MS Office Suite required
- Demonstrated commitment to discretion and confidentiality
- Excellent English communication skills, both written and verbal
- Detail oriented, procedural in workflow, aptitude for accuracy
- Highly organized with the ability to prioritize workload to meet deliverables Experience and skill with data entry
- Proficient with calculation and numbers
- Can work independently with mínimal supervision
- **Please note that we are currently unable to consider international applicants. Canadian Citizenship/Residency and/or a Canadian Work Permit is required for this position.

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