Administrative Assistant

6 days ago

Ottawa, Canada Vitality Rehabilitation Group Full time

Vitality Rehabilitation Group, a multidisciplinary healthcare organization, is dedicated to providing outstanding rehabilitation services through a team of experienced healthcare professionals. Currently, we are seeking a detail-oriented, proactive Multilingual Administrative Assistant to support our Management Team with an administrative and operational tasks, ensuring our office functions smoothly and efficiently.

Key Responsibilities:
Manage complex calendars, arrange meetings and appointments, and provide comprehensive support to the Management Team to optimize their schedules and enhance office productivity.

Oversee office supply inventory, perform procurement tasks, and conduct errands necessary for office maintenance and executive support.

Engage in detailed financial management tasks, including the processing of payments and invoices, assisting with bookkeeping duties, handling billing queries, and preparing financial reports to support the finance department.

Create, maintain, and update forms, reports, presentations, and client records, ensuring accuracy, confidentiality, and compliance with healthcare regulations.

Plan and coordinate internal and external meetings, including logistics, agendas, and follow-up actions to ensure seamless execution and communication.

Assist with the management of ongoing projects within the organization, including timelines, deliverables, and coordination of project team activities.

Qualifications:
Proficiency in Arabic, French, and English is essential.

Previous experience in an administrative role, preferably within a healthcare or rehabilitation setting, with a proven track record of managing multiple administrative tasks effectively.

Excellent organizational, communication, and interpersonal skills, along with proficiency in MS Office Suite and familiarity with bookkeeping and financial software.

A proactive, detail-oriented individual with the ability to multitask, prioritize, and work efficiently in a dynamic, fast-paced environment. A strong team player with a positive attitude and a commitment to confidentiality and ethical conduct.

**Salary**: $16.55-$22.00 per hour

Expected hours: 40 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

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