Proposal and Administration Coordinator

2 weeks ago

North York, Canada Ainsworth Full time

**If you thrive in a team-oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth team today**

**Job Summary**

Supports the National Business Development organization through administration, proposal, marketing, and business development support functions.

**Key Responsibilities**

Administrative Support
- Review front end of documents to be familiar with general requirements and critical timelines.
- Distribute RFP’s, tenders and bids to appropriate business units.
- Support in coordinating RFP, Tender and Bid meetings
- Minutes, and minutes distribution

Proposal Support
- Complete basic tenders & RFP’s.
- Liaise with internal business units and Insurance and Bonding companies for bonds and insurance certificates.
- Prepare and assist in completing customer required forms.
- Review completed proposals for branding, formatting, graphical layout, and suggestions that would improve overall visual quality.

Sales & Marketing Support
- Marketing asset Power Point and desktop publishing assistance.
- As needed, format, print, bind and ensure any special proposal production requirements as stated by the client are met.
- Regional coordination for updating resumes, bios, job profiles and case studies.
- Coordinate and contribute to marketing and sales campaign activities.
- Trade show planning, coordination and participation from time to time

General
- Adhere to all company policies and procedures
- Perform all job functions in a safe and healthful manner, abiding by and in accordance with all applicable Health, Safety and Environmental company policies and government legislation/regulations.
- Adhere to the Company’s Quality System operating procedures.

**Qualifications**:

- Post-Secondary education with preferred focus in marketing and administration.
- Excellent verbal and written communication skills complimented with above average grammatical, writing, and proofreading skills,
- Attention to detail and prioritization is mandatory.
- Able to work under tight timelines and adjust to changing priorities.
- French language is an asset
- Be a self-directed and enthusiastic team player with a strong motivation to succeed with mínimal supervision.

SPECIAL NOTE:
Ainsworth is an integrated multi-trade company, offering an end-to-end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi-trade company in the country Join us. Make a difference.

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- RRSP match
- Vision care

Schedule:

- 8 hour shift

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