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Office Assistant

3 weeks ago

Toronto, Canada Shaftesbury Full time

Reporting to the **Director, HR & Operations**, the **Office Assistant / Receptionist** assists all functional areas of the business by providing receptionist and general administration duties at Shaftesbury. This role is responsible for a number of tasks, such as:

- Take accurate and informative messages for CEO, staff, and guests
- Maintain phone system and correspond with third-party IT provider
- Provide general administrative and clerical support
- Schedule meetings in the Shaftesbury calendar and organize conference calls
- Greet visitors and clients and help direct them to their meetings
- Offer and provide beverages to visitors
- Arrange lunches for boardroom meetings, staff lunches, and assist with meeting lunches and for the CEO when required
- Make coffee throughout the day and stock all kitchen supplies
- Ensure the kitchen is clean, start the dishwasher at end of day, remove garbage if required and clean appliances when required
- Ensure the reception area, meeting rooms, and common areas are clean and tidy
- Assist the CEO when her Executive Assistant is unavailable
- Send and receive courier packages
- Distribution of mail
- Stock copiers with paper supplies
- Photocopy for staff members when required
- Check and order office supplies and ensure that the supply cupboard is well-organized
- Notify the operations manager if equipment is malfunctioning
- Assist with the organization of outside storage facilities
- Pickups and deliveries in personal vehicle (mileage paid by Shaftesbury)
- Update the company address book and general office information employee lists
- Assist colleagues by uploading and downloading Shaftesbury masters
- Assisting other departments when needed
- Prepare workstations for new employees
- Discuss any office purchases with the operations manager
- Other ad hoc duties as required

Job Requirements
- University or college degree or equivalent experience
- Regular access to a vehicle and valid driver's licence
- Excellent written and verbal communication skills
- Positive attitude and willingness to assist others
- Competency in MS Office Suite
- Tech-savvy

**SHAFTESBURY**

Shaftesbury is an award-winning creator and producer of original content for television, film, and digital, established in 1987 by Christina Jennings, Chairman and President. Shaftesbury's current primetime slate includes 16 seasons of the international hit series Murdoch Mysteries for CBC, ITV Studios and UKTV, and five seasons of Hudson & Rex for Citytv, both are available in over 120 countries worldwide. Other projects include: the acclaimed horror anthology series Slasher on Shudder and Hollywood Suite, with Emmy® Award-winner Eric McCormack starring in the upcoming fifth season; three seasons of the acclaimed six-part event series Departure for Global starring Emmy® Award-winner Archie Panjabi and the late Academy® Award-winner Christopher Plummer; and SisterS, a new Irish Canadian co-production by and starring Sarah Goldberg (Barry) and Susan Stanley, for Crave, RTÉ and IFC.