Reception / Accounting Clerk

2 weeks ago

Acheson, Canada Industrial Machine Inc. Full time

Conducting business for 50 years, Industrial Machine Inc. (IMI) is a distributor of municipal and contractor equipment. IMI provides value and peace of mind to our customers by representing industry leading equipment backed by exceptional customer service and support.

**Essential Duties and Responsibilities**:

- Answer, screen and direct all incoming calls
- Maintain filing systems, including but not limited to filing of all paperwork
- Maintain all office supplies
- Provide word processing, spreadsheet processing and run various reports and backups
- Process, file and distribute morning paperwork
- Timecard entry
- Process warranty registration
- Maintain safety paperwork
- Assist in preparing equipment and training files and manuals
- Prepare IMI and Product Line Brochures - both digital and print
- Responsible for petty cash
- Maintain clean reception, meeting and lunch area
- Enter and balance accounts payable on a daily basis.
- Providing accounting and clerical assistance to management and operations.
- Responsible for authorizing, processing and reconciling invoices.
- Analyze and participate into resolving purchase orders, invoice, or payment discrepancies with proper documentation.
- Daily enter key data of financial transactions in database.
- Provide month end and year end support.
- Assist with other accounting duties and projects in the office.
- Maintain customer and vendor accounts;
- Assemble financial data for reporting purposes.
- Monitor credit card charges, payment discrepancies, refunds, returns and miscellaneous charges.
- Complete various analysis and reconciliations of department accounts.
- Develop and maintain excellent relationships with customers and vendors.

**Qualifications and Requirements**
- Knowledge of accepted accounting rules, practices, and reporting requirements.
- Proven accounting experience, specifically in accounts receivable and / or accounts payable.
- Strong knowledge of MS Office, data bases and accounting software.
- Hands on experience with spreadsheets and financial reports.
- Excellent communication and administrative skills.
- Exceptional organization and time management skills.

**Job Types**: Full-time, Permanent

Schedule:

- 8 hour shift
- Monday to Friday

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