Stewardship & Grants Coordinator

Position Description: Stewardship & Grants Coordinator

About ReForest London

ReForest London (RFL) is a small but mighty non-profit organization with a vision to see our community thriving in a healthy urban forest. We work to enhance environmental and human health in the Forest City by inspiring, educating, and empowering Londoners to plant and care for trees and to be part of a sustainability-focused future for our community.

Since our founding in 2005, we have grown to become London’s largest environmental not-for-profit organization. Powered by passionate staff and volunteers, ReForest London plants, cares for, and gives away thousands of trees each year. Along with the City of London, we are a founding partner of London’s Million Tree Challenge. We are also actively developing London’s first environment and sustainability centre, the Westminster Ponds Centre. Our organization is full of energetic, passionate individuals seeking to make a difference for the environment, and who are accountable for outcomes but enjoy a lot of freedom in how to achieve them.

Websites: reforestlondon.ca and westminsterpondscentre.ca

Location: London, Ontario (based in-office with flexible remote work)

Position Summary

Reporting to the Director of Advancement, the Stewardship and Grants Coordinator will be responsible for developing and implementing a comprehensive stewardship program that strengthens relationships with donors and partners and encourages continued support for ReForest London. Additionally, this position will provide support to the grant writing efforts of the organization as a Grant Writer Assistant. The Stewardship and Grants Coordinator will report to the Director of Advancement and work closely with program leads and other team members.

This is an excellent opportunity for someone with the skills to manage funding relationships and assist in preparing grant proposals.

Some environmental or non-profit experience is naturally desirable, but if you bring the right skills to the table, you can learn our business and our sector. Every day we work to enhance our local environment and make our community a healthier place to live.

Why Work with ReForest London?
- Flexible work schedule and hours
- Balance of in-person and remote work
- 3 weeks of paid vacation
- 3 additional days off, during our office closure in late December
- Paid sick days
- Healthcare benefits plan
- We value and support professional development
- An ongoing commitment to create an inclusive and equitable environment for employees, volunteers, and supporters, and our community through our work
- We are a growing organization with exciting new projects, offering new experiences and opportunities for community impact and cross-sector collaborations
- Positive team environment; we live on a diet of optimism, chocolate, and tree puns
- Working in the middle of a forest: Westminster Ponds is surrounded by beautiful trees and nature

Key Responsibilities:

- Collaborate with the Director of Advancement to develop and implement an annual stewardship plan that includes personalized thank you letters, impact reports, and other donor communication efforts to foster strong relationships with donors and partners;
- Collaborate with the Director of Advancement and program leads to create ReForest London’s annual report;
- Ensure timely and appropriate creation of stewardship pieces such as impact reports and program updates;
- Collaborate with the Director of Advancement on ReForest London’s monthly newsletter;
- Write, prepare, and send thank you letters and welcome packages for monthly donors;
- Manage Sumac Customer Relationship Management (CRM) database;
- Ensure all gifts are personally thanked via telephone within 48 hours of receipt;
- Pull and clean mailing lists when needed;
- Identify funding opportunities, whether through grants, corporate sponsorships, or other;
- Collaborate with Operations Manager to track grant deadlines, progress, and outcomes to ensure compliance with grant requirements and to inform future grant writing efforts;
- Provide support in organizing and writing grant materials as needed.

Qualifications and Competencies:

- Demonstrated success in fundraising, with a post-secondary education with relevant work experience;
- Knowledge of a Customer Relationship Management (CRM) software preferred;
- Knowledge of ClickUp Project Management software preferred;
- Excellent writing skills - willing to be coached to fit our approach;
- Previous experience with non-profit fundraising is preferred;
- Highly developed communications and people skills;
- Ability to manage multiple tasks and projects while meeting deadlines;
- Strong organizational skills and attention to detail;
- Microsoft Office Suite, Google Calendar, Canva, MailChimp and general web skills

Anticipated Start Date: Early-to-mid May

Type of Position: Full time, permanent

Compensation: $38,000 - $44,000 per year (according to experience)

Applic