Finance Administrator

We are looking for a Finance Administrator to join our rapidly growing team.

Reporting to the Director of Finance and Operations, you will manage the day-to-day accounting and finance activities including accounts receivable, accounts payable and account reconciliations. You will assist in payroll, financial report preparation, cash flow forecasting and budgeting.

**Responsibilities include but are not limited to**:
**A. Accounting & Finance**:

- Maintain posting of day-to-day financial transactions to support performance tracking, and decision-making.
- Post supplier invoices, expense reports, and payments.
- Track Accounts Receivable and Accounts Payables.
- Prepare corporate credit card processing, reconciliations, journal entries, ledger posting.
- Maintain and reconcile subledger and GL accounts, prepare bank reconciliations, and manage accrued liabilities.
- Assist in employee payroll preparation and payment.
- Assist with sales commission report preparation and payment.
- Assist in the preparation of financial reports, budget reports, sales reports, etc.
- Prepare for government remittances for payroll, GST/PST, EHT, WSIB and similar forms.
- Monitor foreign exchange rate.
- Track internal subscription renewal and payments.
- Assist internal purchase request forms process.
- Assist in preparing government funding program responses and claims.
- Ensure compliance with legal, regulatory, and company procedures in accounting activities and reporting.
- Identify opportunities to automate and streamline accounting operations.
- Handle other responsibilities and special projects, as required.

**B. Relationship Management**:

- Assist financial analysis for sales opportunities and prepare DLS quotes for clients.
- Support the Sales Operations on bids preparation and submission process.
- Prepare and submit supplier purchase orders to vendors and distributors.
- Prepare and submit client invoices and maintain a strong relationship with our clients’ A/P representatives.
- Contribute and maintain database information for opportunity renewals and closing sales in CRM.
- **Additional tasks or responsibilities may be assigned to the individual during the course of employment at the sole discretion of the employer.**

**REQUIREMENTS**:

- Holds a Bachelor's degree in Accounting, Finance, or a related field from a recognized college or university.
- Comprehensive knowledge of and ongoing awareness of accounting principles and government regulations governing business accounting and taxation rules.
- Strong analytical skills with attention to detail.
- Ability to effectively meet multiple deadlines and manage multi-task activities.
- Proficient problem-solving skills.
- Excellent communication skills (both written & oral) and strong teamwork.
- Proficient in Microsoft Office (Word, Outlook, Teams), with advanced Microsoft Excel skills.

**Assets**:

- Prior academic or internship experience in Accounting or Finance is an asset, preferably in small to medium-sized businesses.
- Experience with financial software tools such as Sage 50, Sage Intacct, or Oracle NetSuite is desirable.
- Familiarity with business intelligence tools such as Power BI and Tableau is desirable.
- Familiarity with Microsoft Power Automate is an asset.

**POSITION HIGHLIGHTS**
- Start Date: January 2025
- Sector: Private
- Open positions: 1
- Location: Ottawa, on-site
- Job Type: Permanent Full-time
- Language Requirements: English
- Security Clearance: Reliability Status cleared or eligible for Reliability Status clearance.

**Who We Are**
Recognized as one of Canada's Top 500 Growing and Growth 400 companies, DLS Technology Corporation is a leading solutions integrator and service provider with an extensive cybersecurity research and development practice. DLS is a fast paced high-growth work environment, with tremendous learning and advancement potential. DLS provides hands-on training and an opportunity to work on some of the most interesting and cutting-edge projects in this fast-paced industry, providing ample opportunities to employees to grow and achieve their career goals. DLS will also support technical certifications for our key partners.

**Job Types**: Full-time, Permanent

Pay: $40,000.00-$50,000.00 per year

**Benefits**:

- Company events
- Dental care
- Discounted or free food
- Extended health care
- Life insurance
- Paid time off
- Vision care

**Education**:

- Bachelor's Degree (required)

**Experience**:

- accounting or finance: 1 year (preferred)
- Sage 50 Accounting: 1 year (preferred)
- Sage Intacct: 1 year (preferred)
- Oracle NetSuite: 1 year (preferred)
- Business intelligence tools such as Power BI and Tableau: 1 year (preferred)
- Microsoft Power Automate: 1 year (preferred)
- AI platform such as Copilot or ChatGPT: 1 year (preferred)

**Language**:

- English (required)

Work Location: In person