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Health and Safety Site Administrator

3 weeks ago

Vancouver, Canada Plan Group Full time

As a **Health and Safety Administrator**, you will:

- Managing a high volume of all health and safety documents while maintaining, compliance, accuracy and timely retrieval
- Submit incident and claim reports, with all required documentation, ensuring it is completed and filed appropriately
- Assist with HSE onboarding process for new hires
- Track employee completion of safety orientations, ensuring documentation of all required steps and PPE issuance
- Attend HSE site meetings as needed and provide administrative support, including scheduling and recording meeting minutes
- Ensure safety information, such as weekly tailgates/memos etc., are readily available to site personnel
- Organize the site office filing system, binders and document control process and procedures.
- Maintain and update training records, and ensure all workers hold valid and up-to -date certifications
- Coordinate bookings of required safety training
- Collaborate with internal teams to resolve discrepancies
- Managing document control of all subcontractor submittals
- Coordinate the submission of required documents to the prime contractor on a weekly basis
- Distribute relevant HSE communication to all applicable parties across the site
- Assist with ordering, tracking and managing PPE inventory to support site safety requirements.
- Other duties as assigned.
- 1 year of safety experience is an asset. Minimum of 3 years’ administrative experience; construction industry experience preferred.
- Attention to detail when entering data, typing, filing and proofreading.
- Effective time management skills and the ability to work independently.