Administrative Assistant

4 days ago

Toronto, Canada Aegis Brands Full time

**Administrative Assistant & Office Coordinator**

**The Role**:
As a key member of the Home Office Team, this position primarily provides administrative support to the President & CEO, provides exceptional project management skills (with a key focus on communication) to our Operations Team in the field, and manages and acts as the first point of contact within Home Office. Duties include:

- Providing administrative support for the President & CEO including (but not limited to) document preparation, scheduling meetings and managing calendars, making travel arrangements and dealing with expenses;
- Planning and attending meetings, preparing agendas and other materials, completing minutes and ensuring follow-up on items at various meetings;
- Taking the lead on managing, communicating, tracking and following up on operational projects from our Home Office to our Operations Team in the field;
- Managing the franchisee restaurant account transfer process;
- Providing administrative support for special projects and initiatives;
- Managing Franchise relationships in a professional manner, both external and internal;
- General administrative duties such as data entry, scanning, copying, and preparing and editing correspondences and materials;
- Providing general reception duties on the phone and at the front desk;
- Supporting the functioning of the Home Office
- Managing the ordering of all office supplies & equipment;
- Responding to information queries in a timely manner; and,
- Other duties assigned.

**Desired Skills & Attitude**:

- Positive and motivated individual who thrives in an entrepreneurial, fast paced environment
- Strong project & communication management skills
- Eye for detail and superior organizational skills
- Excellent communicator with proven experience
- Ability to adapt to change and consistently meet deadlines
- Ability to perform with exceptional integrity, striving to do the right thing and help to create an environment built on trust, honesty, and respect

**You Bring**:

- 3 years related work experience in an administrative support role/Executive Assistant role in a similar environment
- Completion of post-secondary education in office administration, project management and/or communications, combined education and experience equivalent
- Superior computer skills working with Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Demonstrated ability to exercise sound judgement, operate independently and be disciplined in achieving work goals with minimum supervision
- Strong interpersonal, communication and writing skills
- Excellent organizational skills and attention to detail

Aegis Brands strongly believe in an inclusive culture and having diverse colleagues. We are an equal opportunity employer and should you require an accommodation at any point in our recruitment process, or need this job posting in an alternative format, please let us know.

**JOB TYPE**: Full-time

**JOB LOCATION**: 703 Evans Ave, Etobicoke, ON

**BENEFITS**:

- Dental care
- Vision care
- Extended health care
- Progressive time-off perks, including half-day, work-from-home Fridays and extended long weekends

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