Project Coordinator

Join the KBL Team

Are you ready to be part of Western Canada’s leading environmental team? At KBL, we specialize in delivering inspired environmental solutions across Environmental Projects & Consulting Services, Waste Facilities, and Transportation. As an emerging leader in the industry, we attribute our success to our exceptional team. Safety is our top priority, and we are guided by our core values of accountability, diligence, resourcefulness, and responsibility.

We are currently seeking to add a Project Coordinator to our team.

**Position Title**: Project Coordinator

**Department**: Projects

**Location**: Remote, or out of any of KBL’s offices in Leduc, Calgary, Richmond, Winnipeg, Whitehorse, or Yellowknife

**Position Type**: Full-Time

**Position Summary**

**Duties and Responsibilities**

The responsibilities of this role include, but are not limited to:

- General project administration tasks, including meeting preparation, document filing and scanning, travel arrangements, and expense management.
- Create comprehensive project documentation for distribution, including binders containing project plans and training manuals that facilitate effective communication.
- Conduct daily monitoring of LEMS and cost tracking on-site, ensuring financial oversight and project integrity.
- Prepare and manage daily timesheets for approval, collaborating with all stakeholders to maintain accuracy and efficiency.
- Assist in the generation and distribution of weekly, monthly, and quarterly project reports that drive informed decision-making.
- Ensure meticulous data entry into our computerized systems, emphasizing accuracy and timeliness to support project objectives.
- Provide essential project administration services related to estimates, funding requests, change orders, schedules, forecasting, and project closeout, fostering a smooth project lifecycle.
- Set up projects for invoicing, ensuring all necessary documentation is in place for timely billing.
- Prepare detailed invoice summaries for accounting, ensuring clarity and accuracy in financial reporting.
- Receive, coordinate, and process all invoices and purchase orders, guaranteeing timely and precise handling to maintain project flow.
- Facilitate the smooth flow of field paperwork by ensuring all required documents receive appropriate approvals before forwarding to the relevant department or individual.
- Generate accurate estimates for disposal and remediation projects, supporting strategic planning and resource allocation.
- Manage client communications throughout the project lifecycle, ensuring transparency and fostering strong relationships.

**Qualifications**:

- Post-secondary education in a relevant field or 3+ years of industry experience, demonstrating a solid foundation in project coordination.
- Proven ability to maintain meticulous records and craft clear, detailed reports that communicate essential information effectively.
- Exceptional multitasking skills, enabling you to manage multiple projects simultaneously while ensuring a high degree of accuracy.
- Ability to thrive under pressure, adeptly prioritizing tasks to deliver high-quality results even Keen attention to detail, with the ability to identify early warning signs of potential issues, ensuring proactive problem-solving.
- Proficient in advanced Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint), leveraging technology to enhance productivity and reporting.
- Self-motivated and adaptable, with the ability to work independently without constant supervision, driven to exceed expectations.
- Experience collaborating within a team setting, demonstrating resilience and composure during intense work periods.
- Willingness to take on additional responsibilities or assist colleagues during quieter times, fostering a cooperative work environment.
- Excellent communication skills, capable of conveying information clearly and effectively to various stakeholders.
- Possession of a valid driver’s license, with the flexibility to travel occasionally for project needs

**Physical Requirements**

This position requires long periods of sitting, data entry, and computer work for extended periods. You are responsible for working in a safe and proper manner utilizing workplace ergonomics to avoid injury to oneself and to others.

**Work Environment**

The position will be based out of the Richmond KBL office.
- Career opportunities - we are a growing company
- Professional development - learn from the best in the industry
- Competitive benefits package including all the basics plus Health Care Spending Account, Wellness Account and matching RRSP
- Managers who are held accountable for employee engagement
- Flexible working environment and hours
- Comfortable and modern workspace and amenities
- Competitive pay that matches your experience and qualifications