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Proposal Coordinator

3 weeks ago

North Bay, Canada Redpath Mining Full time

The Proposal Coordinator is responsible for proposal document management. They provide editing, proofreading, writing assistance, strategic input and formatting in a professional, comprehensive manner. They help ensure the timely delivery of expression of interests, pre-qualifications and requests for proposals. They engage with operations, estimating, commercial, safety, finance, and additional departments to assess and complete the requirements outlined in the proposal. They provide support to internal and external project teams, as well as clients, to ensure proper transition of information, quality assurance, correction of errors and omissions, validation of information, and proper storage of documents in accordance with any relevant procedures, standards or regulations.
- Project and proposal document creation, editing, proofreading, and formatting as directed
- Active participation in proposal coordination
- Creation and/or completion of fillable pdf documents, organizational charts or other graphs/charts as required
- SharePoint document upload and tagging, including maintenance of libraries or lists
- InEight (database) data entry, tagging, maintenance and reporting
- Update of commercial and/or operational reports, project profiles, and other documents
- Update procedures and manuals as directed
- Maintain confidentiality with respect to Redpath and client information
- Administrative support to the Engineering, Estimating, Project Controls, Operations and Contract Services departments as required

**Education**:
Required: Diploma in related field, compiling, issuing, and transmitting high quality documents to company standards
Preferred: Post-secondary education in Office Administration and/or Technical Writing

**Work Experience**:
Required: 2 years office-related experience
Preferred: 5 years in office administration, with experience/knowledge in stylistic editing/writing/proofreading of contracts and proposals

**Knowledge & Skills Required**:

- Advanced skills in Microsoft products (Word, Excel, PowerPoint, Outlook, Teams, Share Point) and Adobe (Acrobat, InDesign)
- Knowledge of grammar, sentence structure, persuasive writing and style
- Excellent written and verbal communication skills
- High level of attention to detail and accurate keyboarding skills
- Advanced knowledge of document creation and formatting documents to pre-defined standards
- Ability to multi task and work effectively in a fast paced environment where priorities continually change
- Ability to drive the bid process and manage day to day timelines and deliverables
- Ability to work independently and collaboratively