Proposal Coordinator

1 week ago

Thunder Bay, Ontario, Canada Redpath Mining Contractors and Engineers Full time

The Proposal Coordinator is responsible for coordinating, preparing, and submitting high-quality proposals, bids and tenders in response to client requests (RFPs, RFQs, RFIs). The role supports business development efforts by ensuring proposals are accurate, compliant, well-structured, and submitted on time.

  • Project and proposal document creation, editing, proofreading, and formatting as directed
  • Active participation in proposal coordination
  • Creation and/or completion of fillable pdf documents, organizational charts or other graphs/charts as required
  • SharePoint document upload and tagging, including maintenance of libraries or lists
  • InEight (database) data entry, tagging, maintenance and reporting
  • Update of commercial and/or operational reports, project profiles, and other documents
  • Update procedures and manuals as directed
  • Maintain confidentiality with respect to Redpath and client information
  • Administrative support to the Engineering, Estimating, Project Controls, Operations and Contract Services departments as required
  • Duties such as filing, scanning, setting up and moderating/minuting meetings, and document control.

Education:

Required: Diploma in related field, compiling, issuing, and transmitting high quality documents to company standards

Preferred: Post-secondary education in Office Administration and/or Technical Writing

Work Experience:

Required: 2 years office-related experience

Preferred: 5 years in office administration, with experience in stylistic editing/writing/proofreading of contracts and proposals

Knowledge Required:

  • Knowledge of grammar, sentence structure, persuasive writing and style
  • Excellent written and verbal communication skills
  • High level of attention to detail and accurate keyboarding skills
  • Advanced knowledge of document creation and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint) as well as Adobe tools (Acrobat, InDesign)
  • Ability to format documents to pre-defined standards
  • Ability to prioritize and organize multiple requests while multitasking effectively in a fast-paced environment with shifting priorities
  • Ability to drive the bid process and manage day to day timelines and deliverables
  • Strong interpersonal skills with the ability to work both independently and collaboratively in a team environment
  • Bilingualism considered an asset

Base Salary Range:

$53,500 - $73,600 annually

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