Administrative Assistant Iii

**Schedule**

Monday-Friday, 8:30AM - 4:30PM

**Education Level**

2 year Community College diploma in Office Administration or related field of study.

**Career Level**

4 years of relevant experience.

**Job Description Number**

JD00643

Ranked as one of the world’s Top 100 universities, **McMaster University** is devoted to the cultivation of human potential, realized through our innovative educational programs, cutting-edge research, and the diverse students, faculty, staff and alumni who make up the McMaster family. Dedicated to creating a _Brighter World_, we recognize that our people are our most valuable resource**. **Those who join McMaster** **will find a community of talented individuals who are inspired by the university's commitment to embodying the values of integrity, quality, inclusiveness and teamwork. It is through these talented individuals, their creativity and drive for results that McMaster University has earned its reputation as being Canada's most innovative university.

The Faculty of Health Sciences (FHS), the largest Faculty within McMaster, has an unwavering commitment to collaboration, strategic partnerships, accountability, innovation, excellence, integrity and optimism. Our pioneering approaches to education and our reputation for world-class research has consistently placed McMaster among the top 50 universities in the world for health and medicine. The Faculty enjoys close relationships with its academic hospital partners, as well as strong collaborations with researchers in Canada and around the world.

Faculty Affairs is a foundational unit within the Faculty of Health Sciences that oversees the Faculty's strategy for furthering the success, well-being, and academic advancement of faculty. The Office of Faculty Affairs strives to enhance the faculty experience by promoting and championing an inclusive, culturally safe environment, enhancing faculty wellness and engagement, facilitating professional development, developing leaders, and advancing professionalism across the Faculty of Health Sciences. Faculty Affairs is dedicated to serving the needs of the FHS faculty and fostering their continued growth and success so they can excel as clinical scholars, researchers, educators, and leaders.

We are seeking an experienced & motivated** Administrative Assistant** to provide administrative and program support for the Vice Dean, Faculty Affairs, and the Faculty Affairs portfolio. The Vice Dean is responsible for guiding matters of professionalism, equity, diversity and inclusion, contining professional development, academic leadership, and well-being for faculty members and leaders across FHS.

The Administrative Assistant will be responsible for supporting the day-to-day operations of Faculty Affairs, including supporting the development and implementation of projects, initiatives and events, providing calendar support, writing a variety of documents such as correspondance, minutes and reports, developing content and updating the Faculty Affairs website and social media, and contributing to the development and tracking of budgets, and finance-related tasks such as expenses, purchase orders, and journal entries. This position is instrumental in providing administrative support to allow Faculty Affairs to function effectively.

To be successful the Administrative Assistant must have excellent communication, problem solving, organizational and time management skills, a high-level of initiative, and work well independently and within a team.

**Job Summary**:
Oversee the day-to-day administrative operations of a department. Establishes priorities and schedules of projects. Participates in the development and implementation of projects, work methods and procedures and recommends procedural changes to improve unit efficiency, including recommendations on staffing requirements. Responsible for providing direction to others in how to carry out work tasks.

**Purpose and Key Functions**:

- Participate in the development and implementation of projects, work methods and procedures. Recommend procedural changes to improve unit efficiency, including recommendations on staff requirements.
- Follow up on and ensure appropriate implementation of decisions made by supervisor.
- Resolve complex problems within area of responsibility, consult relevant documentation, and liaise with appropriate resource persons to obtain and provide information on a variety of diverse and complex administrative issues.
- Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
- Develop estimates of time and resources for various activities and events.
- Contribute to the development of budgets for review and approval.
- Implement and maintain budgets. Create financial projections and make adjustments to budgets throughout the fiscal year.
- Exercise appropriate controls, monitor, and reconcile accounts.
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