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Administrative Assistant

2 weeks ago

Thunder Bay, Canada Ministry of the Solicitor General Full time

**Back to search results**- **Administrative Assistant - Northern Fire Protection Program (NFPP)**:

- **Job ID**:

- 236535
- **Posting status**:

- Open
- **Organization**:

- Ministry of the Solicitor General
- **Division**:

- Office of the Fire Marshal
- **City**:

- Thunder Bay
- **Position(s) language**:

- English
- **Job term**:

- 1 Temporary assignment/contract up to 12 months with possible extension
- **Job code**:

- 08OAD - Office Administration 08
- **Salary**:

- $26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
- **Make a meaningful impact and help create a safer Ontario for everyone.**
Become an Administrative Assistant with the Office of the Fire Marshal and play a key role in maintaining accurate records, tracking correspondence, and supporting vital projects. Your expertise will help ensure our mission to protect lives runs seamlessly.

**Who we are**:
Since 1916, the Office of the Fire Marshal (OFM) has been dedicated to keeping Ontario residents safe from fire and other public safety hazards. Working closely with Ontario's 427 fire departments and industry partners, the OFM has built a strong reputation for leadership and expertise.

There are 427 fire departments in Ontario, including 380 municipal and 47 Northern Fire Protection Program fire departments.

**What we offer**:

- **Purpose-Driven Work**: Contribute to initiatives that protect lives and enhance fire safety across Ontario. Your efforts will have a direct impact on community well-being.
- **Professional Growth**: Access to learning opportunities, skill development, and career advancement within public service. Learn about the Administrative Career Pathway in Ontario Public Service.-
- **About the job**: You will provide a wide range of administrative support services to the Northern Fire Protection Program, including, but not limited to:

- maintain and update administrative processes and contact lists
- coordinate paper flow, track deadlines and conduct follow-ups on requests by the manager
- transcribe and reformat various documents for management
- process and track correspondence, ensuring efficient mail coordination
- maintain/monitor database
- compile information, prepare and/or process reports
- providing research and project support
- track and maintain stock levels for supplies and inventory of assets-
- **What you bring to the team**:

- **
Mandatory requirements**:

- You must have a valid Class G driver's licence or equivalent as recognized by the Province of Ontario and the ability to travel.

** Administrative skills and experience**: You have:

- knowledge of standard office and filing procedures to provide administrative and organizational support
- demonstrated ability/experience providing office administrative
- organizational skills to meet priorities and deadlines, including coordinating with other sections and staff working in multiple locations
- computer skills to create/maintain spreadsheets and databases, and to create reports and general correspondences- ** Judgement and multi-tasking skills**: You can:

- work independently, as well as operate effectively as member of a team.
- deal with confidential, legal and sensitive information within a highly sensitive environment.
- prioritize a variety of competing tasks.

** Research and analytical skills**: You can:

- research and compile information, explore alternatives and prepare/process reports.
- process and check expense accounts and invoices.
- ensure accuracy and attention to detail.

** Communication and interpersonal skills**: You have:

- demonstrated communication skills and diplomacy to deal with the public and different client group
- interpersonal skills to provide tactful responses to a wide variety of inquiries from staff and external contacts.

**How we support diversity, inclusion and accessibility**: We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's _Human Rights Code_ and the _Accessibility for Ontarians with Disabilities Act, 2005._ We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

- diversity, equity and inclusion initiatives
- accessibility
- Anti-Racism Policy-
- **What we offer**: The Ontario Public Service is one of Ontario's largest employers. Employees work for 29 ministries, with offic