S-24-195 Administration Technician

Details of the position

Job title:
Administration Technician - Educational Services

School / Centre / Department:
Educational Services - Board Office

Location:
Magog, Quebec

Workload:
35 hours per week

(1 year replacement)

Hourly Rate:
26.38$ to 35.22$ / hour

Supervisor:
Director of Educational Services

Nature of the work

The principal and customary work of an employee in this class of employment consists in performing various technical tasks related to the management of human, development and implementation of standards and activities related to administrative operations. As part of his or her duties, the employee may assist professionals and senior staff. Part of the position will be in support of the International Student Program.

Description of tasks

**CARACTERISTIC FUNCTIONS**

SPECIFIC TO THE INTERNATIONAL STUDENT DOSSIER
- Under the supervision of the Assistant Director of the International Student Program, the employee coordinates work tasks, ensuring that deadlines are met and making recommendations designed to improve the operations for which he or she is responsible.
- The employee deals with the representatives and partners of the program concerning the collection of fees or distribution of homestay payments, or any other matter within his or her competence.

OTHER TASKS RELATED TO THE POSITION
- In the area of financial resources management, he or she prepares financial statements; makes accounting entries, transfers, invoice processing, reconciliations and so on; carries out technical analyses of accounts and reports; monitors transactions made by others, detects and corrects errors. He or she collects, analyzes and synthesizes the data required for preparing the budget; participates in preparing the budget; monitors the budget and analyzes certain entries; informs and assists the persons concerned so that they may adhere to the rules prescribed. He or she may be required to respond to questions from auditors and to provide them with the necessary information and supporting documents.
- He or she applies or adapts management techniques to the delivery of specific administrative activities and current operations.
- He or she prepares reports intended for the organizations concerned and ensures the distribution.
- He or she uses a computer and the necessary software to perform his or her duties. He or she conducts research on the Internet and may be required to assist a staff member with software specific to his or her work.
- He or she may be required to train less experienced technicians as well as coordinate the work of support staff in performing duties related to the implementation of programs involving technical operations for which he or she is responsible.
- If need be, he or she performs any other related duty.

Desired profile

**Schooling**

Meet one of the following profiles:

- Hold a diploma of college studies in _Techniques de l'administration générale_**_ _**(Business Administration) or in another appropriate technical program
- Hold a diploma or an attestation of studies recognized as equivalent by the competent authority

**Experience and other requirements**
- Bilingual, French and English (oral and written).
- Experience with immigration documents and procedures will be considered an asset.
- Proficiency with the Microsoft Office suite, particularly with Excel, Word, SharePoint, and Teams as well as the Google environment.
- Good knowledge of GPI will be considered an asset.
- Good communication and interpersonal skills.

**The evaluation process for this position may include administrative tests.