Accounts Payable Administrator

6 days ago

Hamilton, Canada The Effort Trust Company Full time

**Accounts Payable Administrator**

Join our Team

The Effort Trust Company is growing We are currently looking for an upbeat and organized individual to add to our Accounts Payable Administrator team. This role involves processing supplier invoices, purchase orders, and payment requests. This position reports to the Manager of Residential AP & Projects and interacts closely with Site Superintendents, Property Managers and Vendors.

If you like working as part of a close team, enjoys using your creativity to solve problems and thrive on staying highly organized, this might be the right opportunity for you

**Main Duties**:

- Prepare invoices for payment by matching invoices to supporting documentation, providing accurate general ledger coding, obtaining appropriate approval, and entering all invoices in the accounting system. Review and verify invoices and their accompanying payment request to ensure compliance to Effort Trust’s policies and procedures for such elements as: proper authorization, applicable matching purchase order or contract, accuracy and reasonableness of the charges, tax compliance (e.g. HST).
- Review purchase orders for pertinent financial information and accurately record all expense information based on supporting documentation.
- Prepare invoice batches and enter to the accounts payable module of the financial information system on a daily basis while ensuring payments are processed on time for weekly and monthly deadlines.
- Process payments by scheduling and preparing cheques; resolving purchase order, contract, invoice, or payment discrepancies.
- Ensure credit is received for outstanding credit memos.
- Prepare and issue stop-payments as needed.
- Obtain amendments to purchase orders when necessary.
- Seek clarification or explanations from invoice approvers when warranted.
- Respond to inquiries from suppliers, consultants and clients regarding status payment or other relevant questions.
- Provide reception back-up as required.
- Take daily bank deposits to the offsite bank as needed.
- Other duties as required.

**We are looking for someone who is/has**:

- A positive attitude and follows through on assignment
- Works well independently and in a team setting
- Confidence in their work and experience
- Post-Secondary Education (minimum 2-year college business diploma).
- 1 to 3 years of experience in a similar role
- Residential Property Management experience (considered an asset)
- Proficient keyboard skills for data input.
- Intermediate level knowledge of both Excel & Word.
- Experience using a computer-based accounting package (Yardi considered an asset).
- Excellent organizational, time management, customer service and communication skills.
- Excellent follow-up skills with an ability deal with tact, diplomacy, and confidentiality.

**How to Apply**

**Job Types**: Full-time, Permanent

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Hamilton, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounts payable: 1 year (preferred)

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