Coordinator, Event Logistics

**COORDINATOR, EVENT LOGISTICS & OPERATIONS**

**Contract**

**Full-time**

**Visitor Experience**

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home - TIFF Lightbox. Our mission: To transform the way people see the world, through film.

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:
**COORDINATOR, EVENT LOGISTICS & OPERATIONS**

Reporting to the Manager of Festival Logistics, the Event Logistics & Operations Coordinator assists with any year round administrative and procedural needs of the Logistics team as it relates to the support of different departments throughout the organization. Leading up to the Festival, the Event Logistics & Operations Coordinator will support the Logistics team by coordinating all logístical elements of the King Street closure for “Festival Street”.

**RESPONSIBILITIES**:

- Shall include but not be limited to:_

**_ Year Round:_**
- Support Event Production from a setup, Load-in and Strike perspective for special events by ensuring these elements are carried out as per the standards laid out by Logistics Team protocols.- Support booking and implementation of security personnel and facilities assistants for year round events and Festival activity.- Oversee event setups, strikes and related teams as required.- Provide administrative support to the Festival Logistics team including assistance with planning and support of Festival production operations.- Maintain and enforce industry leading safety protocols and guidelines across all production teams and partners.- Understand and uphold union regulations regarding setups and deliveries when working on special events.
- Note: This role may require a flexible schedule, as some events take place outside of standard working hours (including evenings and weekends).

**_
Festival & Festival Lead Up;_**Coordination of logistics, equipment, and supplies for the production, operations, and site management of TIFF programming and partner activations for Festival Street.- Act as an on-site TIFF representative for logistics and production activities on Festival Street- Manage delivery, setup and install of all Festival Street rental equipment and supplies as required, and maintain accurate inventory at all times to ensure accurate returns.- Ensure the festival site is built to plan, while maintaining the production schedule.- Maintain relationships with property owners, community partners, the City of Toronto, sponsors, and other stakeholders regarding site set-up, access, and use.- Supervise production assistants and production staff- Onboard and train Production Supervisor for Festival Street to ensure proper coverage and knowledge-sharing during Festival- On-site coordination of production vehicle traffic- Maintain and enforce industry leading safety protocols and guidelines across all production teams and partners- Communicate changes in the production schedule to required parties- Coordinate load-in and load-out of sponsor activations- Keep detailed records on final layouts, installation locations, and FOH operational needs, particularly if changes were required onsite- Assist the Festival Street Production Supervisor, and Logistics managers in the supervision of festival operations, as needed, including Fan Zones, programming activations, security operations, and red carpet activities.- Deliver detailed post mortem notes and post-festival reporting on or before October 1st, 2025.
- Other duties as assigned
- NOTE - this position may involve extended hours during Festival.

**JOB GRADE & SALARY**:
- Job Grade 1- $25 / hour

**TARGET**CONTRACT DATES**:
- Part Time (3 days a week): February 3 - March 1, 2025- Full Time: March 2 - December 31, 2025

**WORK LOCATION**:
- Office Location: 350 King Street West, Toronto, ON M5V 3X5- Weekly in-office requirements:
- Minimum 2 days (November to May)-
- Minimum 3 days (June to October)-
- Festival Office Requirements: Full Time during Festival

**MINIMUM REQUIREMENTS**:
- Education & Experience- Demonstrated experience in large event or festival production, logistics, or planning.-
- Experience with indoor and outdoor event setups and operations.-
- Previous festival, theatre, or large event production experience is an asset.-
- University degree, college diploma or equivalent work experienc