Event Coordinator

Date Posted: 11/11/2025

Req ID: 45977

Faculty/Division: Faculty of Kinesiology & Physl Ed.

Department: Faculty of Kinesiology & Physl Ed

Campus: St. George (Downtown Toronto)

Position Number:

Description:

About us:

The University of Toronto's Faculty of Kinesiology and Physical Education is globally recognized for developing and advancing knowledge about the interactions of physical activity and health through outstanding undergraduate and graduate education programs, cutting-edge research and the delivery of sport, recreation and high performance athletic opportunities for students, staff, faculty and community members across the three campuses. In achieving this vision, the Faculty is guided by values of integrity, respect, equity and diversity

Your opportunity:

Reporting to the Director of Events, the Event Coordinator will support events within the Faculty of Kinesiology and Physical Education. These events include, but are not limited to conferences, receptions, workshops, and interuniversity games.

The Event Coordinator will coordinate and plan all logistics (for example catering, AV, space etc.) and other arrangements for related events.

Under general supervision from the Director and Manager, Interuniversity Events and Engagement, the incumbent develops, coordinates and executes events plans, critical paths and materials for events. The ideal candidate will be a motivated self-starter with impeccable organizational and planning skills and great enthusiasm and passion for event coordination and planning. You will work as part of a team to deliver these events, both within and outside the University.

Your responsibilities will include:

• Conceptualizing, organizing and executing event activities
• Overseeing the implementation of event plans and activities
• Determining logistical details and activities for events and/or programming
• Developing content for marketing and/or promotional materials
• Analyzing client needs and making recommendations on event logistics and options
• Building and strengthening relationships with stakeholders and partners of strategic importance
• Collaborating on cost estimates
• Resolving issues that may occur during events and escalating problems as required

Essential Qualifications:

• Bachelor's Degree in Sport and Event Management or similar degree or acceptable combination of equivalent experience
• Minimum three years of experience in event coordination and logistical planning
• Minimum three years of experience planning and executing sport focused events, preferably in a University setting
• Experience interacting and engaging with students, faculty, alumni and the general public through the execution of events
• Minimum two years of experience providing supervision to staff in dynamic sport and academic event settings
• Strong organizational and time management skills
• Ability to multitask while adhering to strict guidelines
• Strong problem-solving skills; high level accuracy and attention to detail
• Excellent communication (written and oral); excellent interpersonal skills
• Demonstrated computer skills, including advanced skills in Word, Excel and PowerPoint

To be successful in this role you will be:

• Diligent
• Multi-tasker
• Organized
• Problem solver
• Resourceful
• Team player

Closing Date: 11/19/2025, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time - Evening and weekend work is required

Pay Scale Group & Hiring Zone:

USW Pay Band 10 - $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Athletics

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.