Capital Project Coordinator

**Capital Project Coordinator**

Lots of roles talk of the impact you can make, and with us it's completely true. As we look to become carbon negative by 2030 you’ll be able to work at the forefront of making this a reality.

If you are a driven, organized, results oriented individual who is interested in Strategic Capital Projects then this may be your best next step

Reporting directly to H1 and H2 Engineering teams, the Capital Project Coordinator will be responsible for all administrative duties related to the funding requests, delivery and coordination of Capital Projects as well as reconciling expenses, arranging travel and meetings for the team.

Other responsibilities will include compiling project status for reporting, extensive document control within the company ShareFile sites and helping to ensure Quality Assurance and Control within the Capital Engineering teams.

This role will involve keeping files up to date including site drawings, company standards, commissioning, and squad check procedures.

**So, what’ll you be doing?**
- Attend Daily/weekly huddle meetings with both the H1 and H2 Teams to keep up to date with tasks and projects the team requires.
- Submitting, tracking, and compiling approvals for Project Funding Requests (PFRs) for all engineering projects. Creating the projects in the company purchasing system and document control (H1 Team).
- Travel Arranger for H1 and H2 Teams - Approval requests and online bookings or collaboration with travel agency
- Reconcile expenses in CentreSuite and submit for approvals
- Document control:

- Receive and acknowledge transmittals from consultants and vendors
- Track revisions (for drawings and standards) in Master Document Registry
- Uploading documents to appropriate folders in ShareFile sites.
- Distribute to project team for review and redlining and collate review copies
- Return transmittals to consultants and vendors according to required turnaround time
- Meeting arranger/facilitator - agenda development, note/minutes taking, follow up/tasks/reminders and next steps
- Assist team with calendar management, create meetings, etc.
- Collect project status and information for reporting where needed
- Administrative support for both H1 and H2 Capital teams

**So, what are we looking for?**
- 1+ years in similar office environment
- Excellent organization, prioritization and time management skills
- Excellent customer service skills
- Tactful and effective communicator, both oral and written
- Excellent interpersonal relations and a demonstrated ability to work with others effectively
- Demonstrated ability to prioritize tasks based on comparative importance and urgency
- Demonstrated, working ability with MS Office Suite, including Outlook, Word, Excel, PowerPoint and SharePoint as well as Adobe Pro
- Ability to pay attention to details, multi-task and solve problems under a high energy and changing environment
- Proven ability to work with mínimal supervision and direction and creatively problem solve
- Must be able to show proven record of responsibility and judgment including exercise of discretion and confidentiality
- Proven commitment to OneSafeDrax, both personally and through positive influence on all stakeholders.
- Works with a strong sense of urgency
- Does not need all information to navigate effectively
- Able to succeed in a changing environment, including working remotely as required.
- Able to course correct
- Listens and is open to feedback
- Demonstrates nimbleness within a dynamic environment
- Demonstrates a hands-on attitude and an attention to detail
- Demonstrates a willingness to pitch in wherever needed
- Authentic, respectful-diplomatic-thoughtful

**At Drax**:

- We care about what matters - we help each other achieve the things that are important to each of us
- We’re a can-do kind of place - we’re empowered and encouraged to make informed decisions, take action and do the right thing
- We see things differently - we share inspiration and insight right across Drax, and search for new ideas and ways of working
- We listen carefully - we make sure that people feel genuinely heard, acknowledged and that what they say matters
- We do what we say we’ll do - we’re proactive, committed, and reliable -and trust others to be the same