Executive Assistant to The President

Established in 1998, we are a high-quality manufacturing company with locations worldwide and class-leading design, product development, and automation capabilities. Our success in this highly competitive industry is supported by the efforts of our Associates who work together as a team and provide premium products and services to our customers. Since our establishment, or organization has grown to employ over 200 associates with plans to continue growing and providing our services to new customers.

**Position Summary**:
Reporting to the President of the organization, the Executive Assistant is responsible for proactively supporting the President as well as Senior Management in day-to-day functions. The Executive Assistant will provide the necessary support when communicating with senior company executives’ over-seas while performing the following administrative tasks. This can include, but is not limited to managing calendars, arranging meetings, taking meeting minutes, and working on special projects.

**ESSENTIAL FUNCTIONS**:

- Provides professional and personal administrative support to the President.
- Able to work a flexible work schedule including early morning and or evenings periodically as required.
- Coordinates Presidents’ calendar, schedules meetings, and appointments, both in-person and virtually.
- Provides real time transcribing support using software / programs provided by company during meetings and or events.
- Records and distributes notes and minutes to meeting attendees.
- Aids in reviewing department and company business plans and other organizational projects.
- Improves administrative processes to ensure effective time management.
- Acts as a point of contact as well as ensuring clear and consistent communication between all stakeholders
- Maintains confidential and sensitive information.
- Organizes an interprets data and other information as instructed.
- Prepares daily, weekly, monthly, quarterly, semi-annual, annual reports as directed.
- Completes a variety of special projects including creating PowerPoint presentations, project status reports, open items list.

**ADDITIONAL RESPONSIBILITIES**:

- Performs routine secretarial and clerical duties
- Travels when necessary for business functions and meetings
- Other duties that may be assigned as required.

**KEY PERFORMANCE INDICATORS**:

- Clear and accurate communication
- Attention to detail
- Meeting deadlines
- High level of organization
- Support business goals / objectives

**Qualifications**:

- College or University-level Business Administration program, or related.
- Three to five years of office experience preferably as an Executive Assistant or Personal Assistant.
- Must be able to communicate verbally and written in both English (Japanese considered an asset).
- Ability to transcribing from voice to text is essential.
- Proven organization, time management and communication skills.
- Proficiency with Microsoft Office suite (Word, Excel, Outlook, PowerPoint).
- Administrative and scheduling experience is an asset.
- Legally entitled to work in Canada.

**Job Types**: Full-time, Permanent

**Salary**: $40,000.00-$50,000.00 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- 10 hour shift
- 8 hour shift
- Day shift
- Evenings
- Monday to Friday
- Night shift
- Overtime

Ability to commute/relocate:

- Bradford West Gwillimbury, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location