Accounts Payable Clerk

2 weeks ago

Ajax, Canada Innovative Surface Solutions Full time

Innovative is seeking a professional, highly motivated
** Accounts Payable Clerk** to join our team You are committed to the highest level of customer service, while achieving the operational and financial results required by the company. If you thrive in a fast paced, challenging environment and enjoy being able to bring amazing and creative solutions to your customers and team, then we want to hear from you

**About our Company**:
**Responsibilities**:
- **Responsible for accurate and timely processing of Accounts Payable functions**
- Adherence to internal controls and company policy and procedures.
- Responsible for daily processing of vendor invoices for the Canadian and US company.
- Enter invoices in ERP accurately and on time.
- Verifies information on vendor invoices: company name, tax numbers, item charges, tax amount, and currency.
- Ensures all vendor invoices match with PO, related documentations, and logs; or has the required approval.
- Ensure all entries have proper comments, referencing source document numbers, type of expense and the period when the expense is incurred.
- Charges expenses to GL accounts & cost centres by analyzing invoice/expense reports/credit card statements.
- Reconcile carrier invoices against rates in freight/dispatch logs. Enter invoice number and invoice amount in the logs.
- Reconcile vendor statements. Resolves invoice discrepancies and manage vendor issues.
- Review open purchase orders and follow up with buyer/manager.
- Process vendor payments weekly, meeting payment terms.
- Reconcile and process inter-company expenses
- Keeps track of Capital Asset entries. Provide e-copies of invoices for month end closing.
- Maintain updated vendor files.
- Required reports and records are completed correctly and on time.
- Responsible for related duties as required or assigned
- **Establishing and maintaining good communication, coordination, and working relations with outside and company personnel.**
- Assists and supports area personnel as needed.
- Keeps supervisor informed of area activities and of any significant concerns.
- Keeps consistent communication with internal and external contacts. Establishes good working relationships.
- Calls and inquiries are courteously and professionally handled or referred.
- Participate in cross-training within the department and help with vacation/sick leave coverage as required.

**Education & Experience**:- Accounting Certificate/Diploma or equivalent experience
- Data base management skill
- Must have at least 1-2 years experience in accounting on a similar role.
- Flexible and open to cross training within the department.
- Strong organizational and time management skills.
- Ability to manage multiple priorities in a fast-paced environment ensuring deadlines are met.
- Ability to work effectively both independently and in a team environment, with mínimal supervision.
- Excellent interpersonal skills. Ability to interact with a variety of levels internally and externally. Ability to convey information and assist others.
- Excellent written and verbal communications

***We appreciate your interest, and advise that only those selected for an interview will be contacted.

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