Accounting and Payroll Specialist

Application information**:
**Job title**:Accounting and Payroll Specialist
**Job type**: Full-time Employee (40 hours per week)
**Reports to**: Controller
**Location(s)**: Ottawa, ON (hybrid work possible)
**Rate of pay**:$52,000-$58,000 annually

**Overview**:
As an integral member of the Finance Team, the Accounting and Payroll Specialist ensures financial transactions are accurate, timely, and well-documented. This role covers payroll, reconciliations, accounts receivables and payables, and requires someone who takes pride in precision, values attention to detail, and understands how accuracy supports the bigger picture. At Asign, we expect our Accounting and Payroll Specialist to work independently with little supervision and support the team when needed.

**Our expectations**:

- Demonstrate commitment to Asign’s values: Respect, Caring, Professionalism and Giving back
- Maintain full compliance with Asign’s standards and policies
- Complete assigned tasks/duties, projects and paperwork promptly and accurately, with high attention to detail

**What you’ll do**:
**Payroll**
- Prepare bi-weekly payroll for employees and payments to contractors
- Maintain payroll records by collecting and calculating data using a third-party software program
- Track changes to employee personal information and update records in a timely manner
- Prepare reports each earnings period with earnings, taxes, deductions, leave, etc.
- Prepare annual T4s for employees
- Stay current on employment standards and payroll requirements
- Respond to employee payroll-related inquiries with accuracy and professionalism

**Accounts receivable**
- Create invoices for customers using Asign's booking software
- Upload invoices to portals such as SAP Ariba
- Manage deposits and collections accurately, with timely follow-up and professional handling of customer billing inquiries

**Accounts payable**
- Review and reconcile all corporate credit cards in QBO
- Post and manage bills for vendors, ensuring timely and correct payments

**Other**
- Work with the finance and operations teams to improve processes and ensure seamless operations
- Support the Controller and CFO with account reconciliations and audit preparations

**What you'll bring**:

- Experience with QuickBooks Online (QBO) - daily transaction posting, reconciliations and reporting
- Experience working with a third-party payroll service software (UKG HRIS preferred) - processing, reporting and reconciling payroll data
- Advanced Excel proficiency - able to confidently use formulas (VLOOKUP, SUMIFS), create pivot tables and structure reports
- Strong accuracy and attention to detail - a methodical approach with mínimal errors and commitment to double-checking work
- Ability to analyze financial information - spotting discrepancies, trends or unusual items
- Understanding of the importance of confidentiality and discretion - handling sensitive payroll and financial data appropriately
- Clear communication and interpersonal skills - able to respond professionally to employee, customer or vendor inquiries, and work effectively across departments
- Organization skills - managing multiple priorities, meeting deadlines, and maintaining orderly records

Asign recognizes that many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences - beyond the technical requirements of a job. If you meet the minimum qualifications and your experience is close to what you see listed here, please still consider applying.

Additional information about Asign can be found on our website at asign.ca.

Pay: $52,000.00-$58,000.00 per year

**Benefits**:

- Casual dress
- Company events
- On-site parking
- Work from home

Application question(s):

- Looking for someone who takes pride in precision and who values attention to detail. Do you have experience with payroll, reconciliations, accounts receivables and payables and take time to ensure that financial transactions are accurate, timely and well -documented?

Work Location: Hybrid remote in Nepean, ON K2E 7J5

Application deadline: 2025-09-22