Administrative Assistant

6 days ago

Duncan, Canada Trotter & Morton Group of Companies Full time

Fred Welsh Ltd. team in conjunction with Trotter & Morton Ltd. (FWL-TM) is looking for an Administrative Assistant to join our team in Duncan British Columbia. This position involves duties of moderate complexity and requires a sound knowledge of departmental procedures, as well as judgment and initiative. On-going activities might include: providing administrative and clerical support, filing, invoice documentation control, printing and circulating reports.

**Roles and Responsibilities**:

- Refer all inquiries to the appropriate individuals, divisions or departments across the organization
- Forward call centre messages to appropriate staff members
- Receive and distribute all forms of paper correspondence including faxes in a timely manner
- Drafts, edits, formats, organizes, prioritizes, assembles, files and/or distributes documentation and forms to avoid delays and ensures that reports and other documents are sent to customers before the established deadlines
- Provides assistance to the staff within the department by processing project correspondence
- Scan and validate incoming invoices and distribute them to the appropriate staff
- Organize, maintain and assist in compiling data for various reports
- Assist with reports, letters and special projects
- Perform other duties as required

**Required Skills**:

- Strong organizational and time management skills, with the ability to prioritize and organize multiple concurrent assignments
- Strong computer competency, especially in the Microsoft Office Suite
- Excellent ability to collaborate within cross-functional teams
- Strong attention to detail
- Excellent verbal and written communication skills
- Ability to problem solve

Required Experience
- High School Diploma or equivalent
- Completion of a 1year college or other program for administrative assistants or business administration
- Minimum 2 years’ experience in an administrative role

**Our Commitment to Diversity**

FWL-TM is an equal opportunity employer. We are committed to hiring talented, qualified professionals without regard to race, age, gender, or any other protected ground and to providing an environment without discrimination.

Every effort is made to provide fair and equal employment and development opportunities and to ensure that our policies regarding hiring, compensation, promotions, and transfers are based solely on skills and capabilities, job requirements, job performance, and other job-related criteria.

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