Administrative Assistant

2 days ago


Waterloo, Canada Kaleidoscope Financial Full time

**Administrative Assistant - Kaleidoscope Financial**

Are you a detail-oriented and personable individual looking for an opportunity to be part of a dynamic team in a professional setting? Our busy financial planning office in Waterloo, Ontario is seeking an Administrative Assistant to join our team

In this vital role, you'll provide essential support to our advisors and ensure our office runs smoothly. Your key responsibilities will include:

- Maintaining accurate client records and databases
- Scheduling appointments and managing calendars
- Preparing client correspondence and forms
- Greeting clients and ensuring a welcoming office environment
- Assisting with general office tasks as needed
- Exceptional attention to detail and organizational skills
- A friendly, professional, and approachable demeanor
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong communication skills, both written and verbal
- Ability to maintain confidentiality and exercise discretion

**Hours**: Approximately 30 hours per week, 10AM to 4PM Monday to Friday. Open to discussing flexibility in hours and schedule.

**Pay Range**: $22-$24/hour based on prior experience

**About Kaleidoscope Financial**: An independent financial planning team, currently consisting of three advisors and two support staff. We provide financial planning advice to individuals, families, and businesses. Back office provided by Investia Financial Servies Inc.

**Job Types**: Full-time, Permanent

Pay: $22.00-$24.00 per hour

Expected hours: 30 per week

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

**Language**:

- Mandarin (preferred)

Work Location: In person



  • Waterloo, Canada ARS Global Emergency Management Full time

    **ARS / Global Emergency Management** is a proud leader in disaster mitigation and property restoration. With a commitment to quality and over 60 years of experience, we are dedicated to meeting the needs of insurers, agents, brokers, and most importantly, the policy holder. We serve property owners of all types with restoration services resulting from...


  • Waterloo, Canada ARS Global Emergency Management Full time

    **ARS / Global Emergency Management** is a proud leader in disaster mitigation and property restoration. With a commitment to quality and over 60 years of experience, we are dedicated to meeting the needs of insurers, agents, brokers, and most importantly, the policy holder. We serve property owners of all types with restoration services resulting from...


  • Waterloo, Canada Spectramedx Inc. Full time

    Spectramedx is looking for talented individuals to join our Waterloo team to fill the role of Administrative Assistant. The role requires physical presence at our Waterloo office in performing administrative duties and office management. **Requirements**: - Minimum 2 years experience within Administrative Assistant position - Office Administration degree...


  • Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 11 months** The Administrative Assistant is responsible for the efficient daily operations of the Chair’s office. The Administrative Assistant provides support, oversight and guidance for faculty recruiting, tenure and promotion, faculty merit, sabbaticals and academic appointments. The incumbent will provide essential services to the...


  • Waterloo, Canada DEI Consulting Engineers Full time

    **Overview** DEI Consulting Engineers is a professional mechanical and electrical consulting engineering firm providing services to architects and building owners in the building service industry since 1999. With a comprehensive list of completed projects ranging from residential, education, institutional, recreational, and commercial, DEI Consulting...


  • Waterloo, Canada Fox Financial Planning Full time

    Position Summary: The Administrative Assistant provides complete administrative support as well as develops, implements and maintains support systems, while operating in a fast-paced, confidential, multitasking environment. Situations may arise when variations in workloads, periodic responsibilities, or special projects and events require overtime work for...


  • Waterloo, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...


  • Waterloo, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...


  • Waterloo, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...


  • Waterloo, Canada Diocese of Hamilton Full time

    St. Michael’s Parish in Waterloo, is looking for a full time (30-35 hours per week) Administrative Assistant for the Parish office under the direction of the Pastor. This position seeks to assist the Pastor by performing administrative duties in the day-to-day affairs of the parish in an inviting professional office environment. **Responsibilities**: 1....