Operations Department Administrator

1 week ago

Vaughan, Canada Ambient Mechanical Ltd Full time

**All About Us**
Ambient Mechanical Ltd. has provided best-in-class HVAC services to commercial offices and multi-unit residential, industrial, and institutional buildings since 1982. With over 40 years of experience, Ambient continues to grow organically in the Mechanical, HVAC, Electrical, and Building Automation Control industries.
We are a team of approximately 100 diverse people. We are the perfect size Not too small and not too big. We know each other and are able to leverage individual talents and experiences to deliver exceptional results.

**All About You**
You are excellent in situations that require strategic organization of information. You set priorities and put them into appropriate sequences. You prefer working with proven procedures and practices. You are an excellent communicator and writer. Professional correspondence is one of your strengths. You can be counted on to plan thoroughly, and coordinate details. You have experience working with MS Office Suite and Dynamics CRM.

This job is a great opportunity for someone who is self motivated, good at building relationships, creating an excellent customer experience, researching and compiling contract data, and preparing reports and presentations.

**Job Duties include but are not limited to**:

- Researching and compiling contract related data
- Preparing contracts (new and renewed), correspondence, reports and presentations
- Issue contract-related purchase orders
- Assist with contract-related financial tasks (ex. P.O. numbers, vendor quotations, scheduling, etc.)
- Inputting information into the CES and CRM
- Participate in identifying missing processes and or process improvement
- Participate in streamlining and documenting processes
- Screening phone calls and requests, and handling them when appropriate
- Our offices are located in Concord (near Vaughan Mills Shopping Centre)
- Our hours of operation are Mon to Fri, in the office, 8:00am - 5:00 pm
- We offer competitive salaries and benefit packages

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