Real Estate Assistant

2 weeks ago

Nanaimo, Canada Layzell Dreger & Associates Full time

**We are looking for**:
Looking for an Administrative Assistant with a background in Marketing. Duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports Realtors through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. A strong understanding of social media platforms and marketing required. Familiar with a variety of the real estate field's concepts, practices and procedures is an asset.

This is a full time position 35-45 hours per week. Please send resume and cover letter.

**Responsibilities**:

- Prepare all listing and transaction paperwork.
- Oversee all marketing activities (brochures, flyers, online marketing, etc.)
- Manage website, blog sites and social media
- Act as a liaison between clients and agents
- Scheduling appointments
- Maintain computer and manual filing systems
- Have a valid drivers license and vehicle
- Coordinate marketing events and client activities
- Compile and distribute weekly/monthly reports to clients (buyers and sellers)
- Be the first point of contact in handling customer inquiries and complaints
- Coordinate with all preferred vendors, including professional photographers, contractors, etc.
- Create completions schedules & consolidate yearly sales sheet
- Maintain computer and manual filing systems
- Providing feedback and weekly reports to sellers

**Requirements**:

- Experience in Marketing considered an asset
- Social Media marketing and management experience required
- Self Starter & Organized
- Back end website knowledge considered an asset
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office and typing skills

**Job Types**: Full-time, Permanent

Pay: $34,560.00-$48,000.00 per year

Schedule:

- 8 hour shift
- Day shift

**Education**:

- Secondary School (required)

**Experience**:

- administrative assistant: 1 year (preferred)
- receptionist: 1 year (preferred)
- Marketing: 1 year (preferred)
- Social media management: 1 year (preferred)

Licence/Certification:

- Class 5 License (required)

Work Location: In person

Application deadline: 2025-06-20

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