Admin Assistant

**Admin Assistant** **Little River** **Responsibilities**: Provides administrative support to the Marine Superintendent by: - Determine the nature and scope of key issues and concerns, prioritizing and managing using sound judgment and decision making; - Exercising good judgment in determining emergent issues and alerting the Marine Superintendent accordingly; - Providing advice and administrative assistance to the Masters; - Arranging meetings, preparing agendas and information packages, recording and distributing minutes and bringing forward pertinent issues. Conducting follow-up to verify the prompt implementation of agreed-upon courses of action; - Travel to meetings when required; - Maintaining/coordinating calendars, scheduling meetings, travel and accommodation; - Maintain confidential files, documents and records; - Coding and verifying invoices, resolving discrepancies, and recommending payment; - Provide budgetary assistance by issuing, processing and tracking purchase orders; verifying and processing invoices; monthly variance reporting. Assisting the Marine Superintendent with the yearly budget build; - Assisting the Marine Superintendent with approving expenses; - Monitoring, approving and submitting EZLabour for all Exempt Masters in the region; - Processing sea time requests and documentation for crew with respect to certificates and/or renewal of certificates; **Skills and Qualifications**: **Qualifications** - Completion of secondary school graduation, preference given to those holding relevant additional training in standard business practices and office administration; - 3 - 5 years’ experience in office/admin support roles **Skills** - Demonstrates a high degree of professionalism; - Ability to work well under pressure and time constraints to prioritize competing tasks appropriately; - Strong organizational skills; - Willingness to take initiative; - Team player, with key working relationships both internal (maintains cooperative and positive relationships with related field personnel) and external (maintain a working relationship with Transport Canada Offices, North Coast travel provider) **Join us** Additional information - "We connect communities and customers to the people and places important in their lives”_ - We appreciate the interest of all applicants; however only those selected for an interview will be contacted._ Pay: $48,000.00-$60,000.00 per year Work Location: In person