Office Clerk

**Office Clerk & In-House Courier - In Person Role**
**Location**: Vaughan, Ontario | **Type**: Full-Time | **Term**: 1-Year Contract Minimum
**Start Date**: ASAP - For the Right Person, the Door is Open

**“Law firms don’t run on paper. They run on people. People who move fast, stay sharp, and handle every detail before it becomes a problem.”**

At **Bianchi Presta LLP**, we are that kind of firm. And now, we’re looking for **that kind of person.**

We are an award-winning, full-service law firm located in the heart of Vaughan with over 32 years of earned trust behind our name. But none of that happens without operational excellence behind the scenes. That’s where this role comes in.

We're hiring a **full-time, in-person Office Clerk & In-House Courier** who understands what it means to be **the glue** — the one who moves files, runs point, keeps deliveries flowing, and makes sure the lights stay green across the entire firm. It’s a role that blends logistics, admin, reception, and support across every department.

This is **not** a placeholder job. This is **not** for students. This is **not** for future lawyers just looking to “get experience.”

This is a **committed, high-performance role** for someone who wants to contribute, grow, and become indispensable.

If you’re not all in for the full contract term — keep scrolling.

But if you’ve got the right mindset — the discipline, the hunger, the no-task-too-small mentality — keep reading. We want to meet you.

**Why This Role Exists**

The legal world doesn’t slow down, and neither do we.

Our lawyers, clerks, and admin staff rely on **precision, reliability, and flow**. You’ll be the person who ensures documents, deliveries, files, and support services move like clockwork.

You’ll be trained to understand the rhythm of the firm, to anticipate what’s needed before anyone asks, and to take personal ownership over everything from courier runs to internal reporting.

This role will test your stamina, your focus, and your standards. It will also **reward your effort** with genuine opportunity to grow, take on more, and prove what you’re capable of. We promote from within. We remember who delivers.

**What You’ll Be Doing**

**(A) Courier & Delivery Operations**
- Execute daily GTA courier runs for banks, clients, courthouses, and suppliers
- Time deliveries around court deadlines, client needs, and bank hours — no excuses
- Track mileage, expenses, and receipts — reimbursed as per firm policy
- Organize and retrieve staff breakfasts and team lunches — handle vendor coordination and dietary requirements with zero misses
- Collaborate with legal, admin, and accounting teams to route deliveries seamlessly

**(B) Reception & Client Intake Support**
- Greet every client, vendor, and visitor with poise and professionalism
- Provide coverage for Reception (morning/evening shifts as assigned)
- Book and prep boardrooms — spotless, organized, ready for the next meeting
- Monitor client flow and ensure our first impression is always flawless

**(C) File Management & Administrative Backbone**
- Maintain our master Excel-based closed file database (yes, it’s colour-coded)
- Manage off-site file storage: inventory, retrievals, tracking
- Shred sensitive materials in compliance with legal and privacy standards
- Support document maintenance for key files, including client Wills and core firm archives

**(D) Administrative & Legal Team Support**
- Assist senior legal assistants and clerks with scanning, billing, formatting, and data entry
- Coordinate interdepartmental tasks and manage shared file workflows
- Flag delays, inconsistencies, and issues before they become a problem
- Learn how the machine runs — and help oil it

**(E) Office Supply & Facilities Management**
- Monitor stock levels for tabs, toner, binders, water, snacks, and more
- Alert the Supply Manager proactively — no one likes running out of staples during a closing
- Remove excess packaging, garbage, and recycling regularly
- Maintain common areas and ensure the workspace stays sharp

**(F) Internal Culture & Event Execution**
- Take charge of weekly breakfasts and monthly lunches
- Organize seasonal events: holiday parties, bowling nights, BBQs, town halls
- Liaise with vendors, order catering, and handle setup like a pro
- Help reinforce our firm culture — professional, respectful, performance-driven

**(G) Reporting & Communication**
- Provide daily debriefs to supervisors — deliveries completed, tasks flagged, issues raised
- Confirm departure and return times when leaving the premises
- Communicate clearly, consistently, and professionally with every department

**(H) Other Duties as Assigned**
- There will be curveballs. You’ll field them.
- There will be stretch assignments. You’ll step up.
- We’re looking for a team player who doesn’t ask “Why me?” but says “I’ve got this.”

**What You Bring to the Table**
- Full G-Class Driver’s License + Access to a reliable, insured vehicle
- Physically capabl