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Manager, Academic Operations
3 weeks ago
MITT is a post-secondary institute offering industry-driven, student-focused education in the areas of skilled trades, business and information technology, health care, and human services. We provide affordable, timely, skills-based education for learners seeking career entry as well as those looking to acquire relevant, in-demand competencies at any point in life.
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Manager, Academic Operations*
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Start Date: As soon as possible*
**Salary Range: $78,070 to $105,624**
**Location: Pembina Campus and/or remotely, as required**
**Monday to Friday, 8:30 am to 4:30 pm (35 hours/week)**
Reporting to the Vice President Academic, and based out of our Pembina campus, the incumbent is responsible for supporting and mentoring the Academic Team with respect to the financial, human resources and quality assurance methodologies associated with program/course design and deliveries. The incumbent also provides supervision and support to the Academic Business Analyst and Support Staff responsible for Textbook Procurement.
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Responsibilities include but are not limited to: *
- Liaison with Deans, Academic Program Managers, Coordinators and appropriate institutional departments/personnel to complete the budgetary requirements associated with program financial reporting and in support of the quality assurance process:
- in consultation with the VPA’s office and the Deans, compile and submit capital and operational requests through the appropriate institutional channels;
- monitor operating and capital budgets on a regular basis and work with the Academic Team to provide explanations for, and actions to be taken to resolve, significant variances between actual and budgeted revenues and expenses.
- design and integrate a standard template for program resourcing that includes human and physical resources, as well as tracking program performance via metrics provided by the Dean;
- collaborate on creating, and then maintaining/populating templates that identify program delivery requirements including, but not limited to, room and technologies associated with the deliveries along with confirmation of any learning objects, inclusive of textbooks and electronic resources;
- Design and implement monthly budget reporting system to support budget management by senior academic team leads.
- Liaise with representatives of the Centre for Learning and Innovation (CLI) to ensure curriculum quality assurance financial data is relevant.
- Support the Center for learning and Innovation in the performance of the annual program review process to maintain quality assurance methodologies associated with institution requirements as well as those associated with articulations and/or accreditations.
- Ensure academic teams and activities are in compliance with institutional goals by providing leadership and support for the continuous development and implementation of program quality assurance initiatives.
- Work with the VPA office and the Center for Learning and Innovation to generate an annual Program Mix document to explore opportunities for new program development and/or enhancements of existing curriculum using a program health matrix.
- Assign projects and provide supervision and support to the Academic Business Analyst and Support Staff responsible for Textbook Procurement.
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Required Qualifications and Experience*:
- A combination of related education and experience may be considered._
- Post-secondary education at a college or undergraduate level in a related field
- Minimum of five years’ similar work experience in a post-secondary/educational environment with a strong background in budget coordination
- Advanced applied working knowledge of Microsoft Office suite, as well as working knowledge of educational Student Information Systems and Learning Management Systems
- Minimum of 5 years manager level experience working in a supervisory role, including leading, mentoring, coaching, team building and performance management.
- Strong verbal and written communication skills
- High level of attention to detail and ability to multitask
- Sound judgement to make good decisions or recommendations based on information gathered and analyzed
- Ability to organize, research and analyze data and prepare complex reports
- Adapts to changing work environments, work priorities, and organizational needs
- Ability to effectively deal with change and diverse people
- Excellent problem solving skills
- Ability to create and engage teams to meet operational requirements (deadlines)
- Proven ability in handling conflict and resolution
- Ability and interest in engaging in self-directed and directed studies in new software, and undertake ongoing professional development
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Preferred Qualifications and Experience*:
- Certification in project management
- Demonstrated experience in the creation of budgeting processes in a post-secondary environment
- Demonstrated ability to have worked in a direct reporting structure to a senior academic team
- Ability to
