Administrator - Service Department
5 days ago
Flynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building’s outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.
We are also highly active and committed to creating an environment which is accessible to all of our customers, employees and applicants. Reasonable accommodations in the hiring process will be provided to people with disabilities upon request.
**At Flynn, it's not just a job, it's a career**
This position will be based out of our London location, reporting to the Service Manager
**General and Project Administration**:
High volume file management and ensuring all information is updated and accurate
Collection and maintenance of customer contact and relevant information
Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person
Assist with Accounts Payable and Accounts Receivables on Service billings
Working with various people to ensure all related documents are present and readily available
Preparation and management of various project related documents, such as work orders, quotes, purchase orders change orders, etc.
Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs
Management and accurate documentation of Vehicle or Inspection reports, as well as ensuring CVOR reports are completed and filed
Preparing warranties as required (standard, OIRCA etc.) as well as insurance requests
Creating and closing subcontracts and submitting pay requests
**Field Support**:
Time card collection and review and payroll back-up if required
Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed
Ensuring CVOR logs are sent to Regional Health & Safety Manager each month
Other duties as required
**What we Offer**:
Competitive wages and benefits
RRSP matching
Great environment where our motto is “Flynn Family Winning Together”
On-going career development programs through our in-house Flynn University and eLearning courses
**What we are Seeking**:
2 years experience in an administrative role is considered an asset
Experience working in a construction environment is considered a strong asset
Invoicing and accounting experience is considered an asset
Must be organized and self-motivated with a sense of urgency
Ability to work in a fast-paced environment and be flexible
Able to prioritize competing deadlines and manage a high volume workload efficiently
Customer service oriented with a courteous and professional phone manner
Strong skills using the Microsoft office package; Word, Excel and Outlook
**Location**:London, ON
**Employment Type**:Office, Salaried, Full-Time
**Job Functions**:Administration, Organization, Coordination
**Industry**:Building Envelope
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