Personal Executive Assistant to The CEO

**About Us**

Visture Property Group is a cutting-edge, modern day full service real estate company that owns and operates properties throughout Ontario. We serve Oshawa, Peterborough, Lindsay, Kawartha Area, Orillia, Barrie, Huntsville, and other locations across Ontario. Our mission at Visture is to enrich lives through Real Estate, providing executive lifestyle without the hassle. As a family business, we care deeply about our clients and treat everyone as VIPs. We own and manage our own real estate portfolio and offer turnkey property management, real estate investment partnerships, and real estate investment consulting.

**Job Summary**

**Key Responsibilities**:

- **Schedule Management**_
- Manage the CEO's complex calendar across multiple businesses, including internal and external meetings, travel arrangements, and personal commitments
- Ensure the CEO is prepared for all meetings with necessary materials and information
- Coordinate and schedule meetings with property owners, investors, team members, and external partners
- Make travel arrangements including flights, accommodations, and transportation
- Balance priorities across different business ventures and personal commitments
- **Communication Management**_
- Draft correspondence, presentations, and other documents for the CEO
- Liaise with senior management teams across multiple businesses, board members, and external stakeholders
- Represent the CEO in communications when appropriate
- Maintain confidentiality of sensitive information at all times
- Manage communication flow between different business entities
- **Administrative Support**_
- Prepare reports, presentations, and other materials for meetings and presentations
- Organize and maintain digital and physical filing systems for easy retrieval across multiple businesses
- Process expense reports and manage receipts for business and personal expenses
- Coordinate logistics for company events, meetings, and conferences
- Take notes during meetings and distribute action items to relevant parties
- Assist with administrative tasks for all businesses under the CEO's management
- **Project Coordination**_
- Assist with special projects as assigned by the CEO across various businesses
- Track progress of various initiatives and provide regular updates
- Research information needed for decision-making
- Help prepare materials for investor meetings and presentations
- Coordinate with various departments to ensure project completion
- Help manage transitions between different business priorities
- **Personal Assistant Duties**_
- Manage personal calendar and appointments
- Coordinate personal travel arrangements and itineraries
- Handle personal correspondence and communications
- Assist with personal shopping, gift selection, and special occasions
- Manage household vendors and service providers when needed
- Coordinate family events and activities as requested
- Run personal errands and handle other personal tasks as needed
- **Multi-Business Support**_
- Maintain awareness of priorities across all business ventures
- Assist with coordinating resources between different businesses
- Help maintain consistent branding and messaging across ventures
- Support the CEO in balancing time and attention across multiple businesses
- Assist with tracking performance metrics for different business entities
- Help prepare for meetings and presentations specific to each business
- **Office Management**_
- Assist with general office management tasks as needed
- Help maintain a positive and productive office environment
- Coordinate with the property management team on various initiatives
- Support other executives when necessary

**Required Qualifications**:

- 1-5 years of experience as an Executive Assistant, preferably supporting C-level executives
- Exceptional organizational skills with strong attention to detail
- Outstanding written and verbal communication abilities
- Proficiency in Google Suite, various AI platforms, High Level CRM & Marketing tools
- Strong time management skills with ability to prioritize and multitask effectively across multiple businesses
- Ability to exercise discretion and maintain confidentiality with both business and personal matters
- Professional demeanor with excellent interpersonal skills
- Problem-solving mindset with ability to anticipate needs
- Adaptability to changing priorities and deadlines across different business contexts
- Experience supporting executives with multiple business ventures preferred
- Experience with personal assistant duties preferred
- Bachelor's degree preferred but not required with equivalent experience

**Desired Personal Attributes**:

- Self-starter with initiative to identify and solve problems independently
- Personable with excellent relationship-building skills
- Positive attitude and excited about life
- High emotional intelligence and empathy
- Ability to remain calm under pressure
- Confidence to support, empower, and stand alon