Administrator

7 days ago

Chemainus, Canada Jerry's Transport Full time

**Administrator**

**Location**:Chemainus, BC

**Type**:Full Time

**Reports To**:Head of Finance

**Hourly Range**:$23-25 _based on experience_

**Responsibilities**

**Administrative Support**
- Manage and coordinate shared calendars, ensuring efficient scheduling.
- Provide paperwork and documentation support, including scanning and digitization.
- Support providing documentation to bookkeeper or other staff as needed.
- Assist in organizing and maintaining company and personal records.

**Data Entry & Reporting**
- Input and maintain accurate data records in company systems.
- Compile documentation for necessary reporting (ex. Compliance checklists).
- Support the Payroll Manager in onboarding and record keeping.
- Prepare and distribute reports, presentations, and updates as requested.

**Meeting Support**
- Attend meetings, document comprehensive and accurate minutes, and track key decisions and action items.
- Distribute meeting materials, minutes, and correspondence promptly.
- Monitor agreed-upon tasks, deadlines, and ensure accountability through follow-ups.

**Systems Management & Organization**
- Establish and maintain a centralized document storage system for easy access to records.
- Implement and oversee a project management tool to track tasks, projects, and deadlines.
- Develop and manage expense reimbursement systems in accordance with company policies.

**Other Responsibilities**
- Support internal operational functions as needed.
- Assist in various projects and initiatives as assigned.

**Qualifications**
- 2-3+ years of experience in administrative or executive assistant roles.
- Strong organizational and problem-solving skills with acute attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
- Exceptional written and verbal communication skills.
- Ability to be proactive, work independently, and manage deadlines.
- Ability to handle confidential and sensitive information with the highest level of discretion.
- A team-oriented mindset with professional and positive communication that reflects the values of the family and business.

Pay: $23.00-$25.00 per hour

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2025-03-31

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