Executive Assistant to The CEO

6 days ago

Vancouver, Canada The Society of Notaries Public of British Columbia Full time

This is an exciting opportunity to become part of the future of the professional regulation of Notaries Public in BC. The licensees of the Society are Notaries Public who provide non-adversarial legal services directly to the public. The Society regulates and acts in the public interest. This position is critical to the operational success of the Society and manages the day-to-day activities of the Society of Notaries Public of BC.

**Location**: Vancouver, BC | Type: Full-time
- in office | Sector: Not-for-Profit

Are you an organized professional passionate about making a difference in a dynamic, mission-driven environment? We’re seeking an Executive Assistant to the CEO to play a pivotal role supporting executive leadership, the board of directors, and key stakeholders for our medium-sized nonprofit organization.

**What You’ll Do**
- Manage executive calendars, meetings, travel, and correspondence.
- Prepare board and committee meeting agendas; coordinate logistics, take minutes, and support annual events.
- Maintain accurate records, manage document libraries (SharePoint/OneDrive), and oversee board/committee schedules and documentation.
- Support internal/external communications—create presentations, reports, digital and print materials, and coordinate updates to member and public websites.
- Assist with member administration, respond to inquiries, compile the Annual Report, and provide general administrative support as needed.

**What You Bring**
- Post-secondary degree/diploma in business, law, marketing, communications, or a related field.[1]
- Demonstrated experience managing records, writing reports/minutes, and preparing presentations or marketing materials.
- Excellent organizational, multitasking, and communication skills; comfortable with policy and guidelines development.
- Asset: Paralegal or legal assistant experience.

Pay: $55,000.00-$65,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- Vision care

Work Location: In person

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