Christian Island Elementary School Administrative Assistant
4 days ago
**Job Overview**
The role of the CIES Administrative Assistant is to be responsible for providing overall secretarial/reception duties and clerical/administrative support to CIES Principal and staff.
**Duties**
- Ensures invoices are recorded and promptly submitted to Admin Office for payment.
- Assists with monthly financial reports - up to date and complete.
- Assists in the preparation of annual service plan and budgets, and other financial reports.
- Provides secretarial/reception/administrative support services for CIES program staff.
- Ensures staff information boards and calendars are updated regularly.
- Ensures all incoming and outgoing mail is processed appropriately.
- Receives, sends, records and forwards all facsimile transmissions.
- Assists with program correspondence, memos, flyers and reports.
- Maintain prograM/Financial/administrative filing system and revise annually
- Monitors and orders all office supplies.
- Provide support services to Committee, recording minutes, photocopying, dispensing, information preparation for meetings, agendas, notices etc.
- Undertake appropriate training as required.
- Assists in the co-ordination of all meetings, training etc..
- Monitor and record equipment and resource loans and collection.
- Ensures reception computer data is secured and backed up.
- Ensures work area is tidy and orderly.
- Ensures photocopy room and supply cabinets are stocked and organized.
**Qualifications**
- Proven successful receptionist and office administration experience.
- Proven communication skills verbal and written, excellent phone manner.
- Possess basic understanding and abilities in accounting/bookkeeping functions.
- Demonstrated high level of tact and discretion in dealing with staff and students.
- Must possess knowledge of First Nation issues & Community dynamics.
- Ability to initiate and co-ordinate fund raising activities.
- Ability to demonstrate non-judgement and care to CIES staff and students.
- Criminal Reference check and CAS clearances required.
- Interest in FN Education issues.
- First Aid/CPR an asset.
**Job Type**: Casual
Pay: $17.75-$20.00 per hour
Flexible language requirement:
- French not required
Schedule:
- On call
Ability to commute/relocate:
- Christian Island, ON: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person
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