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Call-in Customer Service Associate

3 weeks ago

Burlington, Canada Burlington Public Library Full time

**Title**:Call-in Customer Service Assistant
**Department**:Customer Experience
**Reports to**:Director, Service Design & Innovation
**Classification**:Call-in
**Shift schedule**:Must identify availability for 9 shifts per month
**Salary**Range**: $28.42 - $33.94 per hour
**Posted**:August 25, 2025
**Closes**: September 15, 2025 at 2 PM ET
- This position will fill an existing vacancy _

**About the Library**

Everyone at Burlington Public Library, no matter what your role, works together for the betterment of the people, the community, and the organization we serve.

We bring our best selves to work, delight in helping others, and have an abiding passion for service excellence. Each of us excels in the personal qualities and skills that are essential to our work and the BPL Team.

**Qualifications**:
**Education**:

- Undergraduate degree or post-secondary diploma required.
- Library Techniques diploma an asset.

**Experience**:

- Previous library or customer service experience is an asset.

**Overall Purpose**:
As a member of the Customer Experience team, this position models BPL’s values in all interactions, provides proactive customer-centered service, and is proficient in customer service routines and the Integrated Library System.

**Key Accountabilities**:

- Provide proactive customer-centered service in person, by phone, and online by anticipating needs and looking for opportunities to create exceptional customer experiences.
- Effectively use the Integrated Library System and other library tools to complete associated customer service routines and offer customer tech support.
- Encourage, instruct, and assist customers in the use of all forms of library technology, including troubleshooting technology issues.
- Perform materials handling tasks.
- Under the guidance of the Manager and Branch Operations Lead, support collection initiatives, to ensure an accurate, tidy, balanced, and accessible collection that meets customer needs.
- Perform additional position-related accountabilities assigned by management.

**Key Business Relationships**:
Internal: Staff at the Library; Customer Experience Managers, Librarians, Branch Operation Leads, Programmers, CPAs, Clerks, Pages

External: Customers, Facility Partner Staff, where applicable

**Scope**:
Budget: N/A
Direct and Indirect Reports: N/A

**Key Competencies: Knowledge, Skills and Abilities**

Behavioural:

- Model BPL’s values during all interactions.
- Communicate in a professional manner that is consistent and aligned with BPL’s Voice and Values.
- Customer-first orientation and centricity
- Collaborative and solution-focused approach to innovative problem solving and teamwork.
- Passionate about continual learning, professional development, creativity, and analytical thinking.
- Promote and celebrate diversity and inclusion in BPL’s collections and services.
- Demonstrates resiliency and adaptability in resolving issues and switching tasks.
- Engaging customers in conversation about the collection, books and reading, while demonstrating an awareness of trends and topics

Leadership:

- Demonstrates excellent customer service and problem-solving skills
- Champions of change in a positive and productive manner
- Action-oriented and perseveres to address customer requests and concerns
- Understands accountability

Technical:

- Knowledge of BPL’s vision, mission, values, and strategic plan.
- Knowledge of library Customer Experience Philosophy and Customer Experience Standards
- Excellent time management skills with the ability to work as part of a team
- Excellent customer service skills and the ability to work with a diverse group of people
- Demonstrated critical thinking skills to guide and support the customer experience at all points of contact including de-escalation techniques.
- Proficiency in Microsoft Office 365: Outlook, Word, Excel, PowerPoint, Teams
- Knowledge of traditional and digital literacy

**Work Environment**
- Most work is completed in public library spaces while customers are present, with little exposure to noise, dirt, or external elements.
- Physical work such as moving, changing, and setting up for programs or community spaces; shelving, shifting, packing and unpacking boxes.
- Must have the ability to travel to all library locations.**

**Working Hours**
- BPL is open seven days a week, including evenings and weekends.
- Must be able to work various shifts on a call-in basis according to a required amount of availability.
- Duties may require work after-hours in case of emergency situations.

**Physical Effort**
- Normal physical activity such as periodic standing, walking, sitting, and the use of basic motor skills.
- Some continuous physical exertion required such as moving, changing, and setting up for programs or community spaces; shelving, shifting, packing and unpacking boxes.
- Ability to move materials and supplies (up to 50lbs)
- Extended periods of sitting at computer and telephone use.
- Ability to stand for