Executive Assistant

**Job Information**

Job Requisition ID: 63656
Ministry: Seniors, Community and Social Services
Location: Edmonton (other locations may be considered)
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: October 25, 2024
Classification: Administrative Support 5

**Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138/year)

**Role Responsibilities**:
The Office of the Public Guardian and Trustee is seeking an Executive Assistant to support the Executive Director, Public Guardian and Trustee with the daily operations of the office.

**Responsibilities include**:

- Monitoring incoming mail for requests and queries from internal and external stakeholders
- Gathering itineraries, meeting materials, and taking meeting minutes
- Drafting communications and PowerPoint decks
- Supporting action request response using ARTS
- Gathering information from multiple sources to respond to queries from stakeholders
- Maintaining SharePoint and Excel file tracking sheets
- Supporting data collection and reporting
- Reviewing, proofreading, and formatting a wide variety of documents
- Arranging travel
- Coordinating and scheduling meetings with internal and external stakeholders and executive offices (e.g. ADM offices, committee members)
- Processing and entering expenses and invoices into GoA 1GX system for payment

This position requires handling sensitive and confidential issues. As such, the highest degree of professionalism and integrity must be exemplified throughout the recruitment process.

Please

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
**Qualifications**:
**Required**:

- High school diploma and three years of related experience in the field of legal, estates, trusts, social services and/or office administration.
- Experience and proficiency using the MS office suite of products.

**Equivalency**: Directly related experience or education considered on the basis of one year of experience for one year of education or one year of education for one year of experience.

**Assets**:

- Experience in the field of estate and trust administration.
- University degree or a two-year diploma in a related field are preferred.
- Strong inter-personal communication skills for conflict resolution and to establish good relationships with a variety of clients, stakeholders, the public and staff under stressful and sensitive circumstances.
- Effective use of oral, written, analytical and decision-making skills. Knowledge of legal terminology and legal concepts relating to represented adults, deceased estates, minors and trusts.Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to

**Notes**:
Hours of work: 36.25 hours per week, Monday - Friday.

Location preference is Edmonton, but other locations may be considered.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part time or full time.

Links and information on what the GoA has to offer to prospective employees.
- Working for the Alberta Public Service
- Public Service Pension Plan (PSPP)
- Alberta Public Service Benefit Information
- Professional learning and development
- Research Alberta Public Service Careers tool
- Positive workplace culture and work-life balance
- Leadership and mentorship programs

**How To Apply**

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

**Closing Statement**

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.