Property Administrator

**Internal/External Job Posting**

**Regular Full Time Non Union Position**

**Property Administrator**

Grand River Conservation Authority (GRCA) has an international reputation for excellence in managing the natural resources of the largest inland river system in southern Ontario. Encompassing approximately 6,800 square kilometres, the Grand River watershed has a population of almost one million people in 38 municipalities and two First Nations. Designated as a Canadian Heritage River, the Grand River and its major tributaries boast many outstanding human heritage features and excellent recreational opportunities. The GRCA is committed to environmental protection by delivering services that ensure the well-being of the environment and its inhabitants.

**General Accountabilities**

The Property Administrator is responsible for providing administrative support for Conservation Lands Department projects and programs. Duties include: assisting with the administration of the residential, agricultural and cottage lot programs, including the preparation of lease and license renewals; monthly accruals and financial reporting; information, records and database management; responding to information requests; and preparing property related correspondence. This position reports to the Manager of Conservation Lands.

**Specific Accountabilities**

1. Working in conjunction with the Lands Analyst and the Property Superintendent to ensure the timely negotiation and renegotiation of standard Lease and License Agreements concerning Authority lands.

2. Administer matters related to tenancy agreements for agricultural, residential, and cottage lot tenants including renewals, transfers, and evictions.

3. Represent the GRCA at the Landlord Tenant Board when necessary for the enforcement of tenancy agreements.

4. Prepare documents, reports and correspondence as related to the tenancy of GRCA lands. Organize and maintain records and files, (both electronic and physical) related to all property matters.

5. Organize and maintain document and information management systems and databases for property landholdings, tenants, property assessment and property tax records, addresses and other property details

7. Administer Conservation Lands financial transactions including billings, arrears collection, and collection of rental income.

8. Respond to routine inquiries regarding conservation lands-related programs at the GRCA. Track and initiate annual cycle of events for the Conservation Lands Department

9. Organize internal and external meetings and events including preparation and distribution of meeting agendas and minutes, booking facilities, catering and equipment. Attend meetings and events as required.

**Technical Accountabilities**

1. University degree or college diploma in real-estate, administration or related field/equivalent.

2. One to three years’ related experience in an administrative support role.

3. Familiarity with Provincial legislation applicable to various aspects of real estate including the Real Estate Business Brokers Act, Commercial Tenancies Act and the Residential Tenancies Act.

4. Excellent written and verbal communication skills.

5. Highly organized with the ability to work in a fast-paced environment.

7. Advanced computer skills including full knowledge and competency with Microsoft Office suite (i.e. MS Word, Outlook, Excel, Access and PowerPoint) and familiarity with database systems and analysis tools

8. Demonstrated ability in the use and interpretation of GIS mapping, orthoimagery and legal surveys

9. Working knowledge and experience with GIS software, preferably direct experience with ESRI ArcMap software.

10. Able to work independently and display a strong sense of initiative in organizing work (i.e. weekly, monthly, and annual procedures).

11. Demonstrated experience in file and document management with a high level of attention to detail.

12. Ability to organize, summarize and assist with the interpretation and analysis of data and information required to support projects in the Property Department.

13. Ability to exercise professional judgment and discretion in dealing with confidential information.

14. A valid driver’s license.

**Competencies and Abilities**

**Professional Judgement**:
Has the ability to analyze and assess information to validate compatibility with required deliverables. Able to make decisions after contemplating various available courses of action, other perspectives, and relying on experience and wisdom and recognize when to escalate appropriate situations to the next higher level of expertise.

**Integrity/Ethics/Trust**:
Willingness to hold oneself and others accountable for acting in ways, both privately and publicly, that are consistent with stated values, principles and professional standards. Treat all employees and stakeholders in a respectful manner. Complete work in a timely manner and stick to commitments.

**Teamwork**:
Interacts with peopl