Booking and Administrative Coordinator

About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more. Come work with us Job Summary **Job Description**: **KEY RESPONSIBILITIES**: - Coordinates performances and special events including scheduling, providing estimates, coordinating staffing needs, identifying initial production needs, booking hospitality services, contracting, and invoicing. - Maintains the master booking list, prepares rental estimates, contracts, and invoices. - Policy and practice review and implementation. - Provides administrative support to the Director. **REQUIRED QUALIFICATIONS**: - Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent. - More than 3 years and up to and including 5 years of experience. **SPECIAL SKILLS**: - Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience. - Provide consultation and advice on non-straightforward and/or complex issues. - Interaction with others typically requires interpersonal skills and the ability to understand and influence. - Adapt messages to meet the needs of the intended audience. - Build relationships, trust and credibility. - Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion. - Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives. - Participate in project team meetings and develop individual project plans. - Lead procedural or technological change within a unit. - Identify new problems and seek information and input to fully understand the cause of problems. - Identify opportunities to improve the effectiveness and efficiency of work processes. - Draw logical conclusions and provides opinions and recommendations. - Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning. - Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups. **DECISION MAKING**: - Interactions require the ability to identify needs or requests and to provide recommendations for action or instructions, or to overcome resistance to gain cooperation. Interactions may involve advising students. - Identifies and analyzes new and recurring problems and situations and/or information of moderate complexity. Searches for and interprets relevant information and selects or adapts the best solution from a range of alternatives and guidelines. - Provides functional guidance to others on an ongoing basis e.g., acts as a resource or "how-to, go-to person" within the department or function. And/or Oversees the work of casual staff and/or volunteers to ensure adherence to quality standards and procedures on a short-term basis (less than 12 months). This may include requesting pre-selected casual staff for short-term needs. - Planning and coordination of unit/department-wide tasks, activities and/or projects such as special events, conferences, complex travel arrangements, budgets, reports, programs, training programs, student placements/exchanges, and calendars of senior staff. - Results of decisions and actions have moderate impact extending beyond immediate work area, unit/department or function and/or moderate impact on service to staff, students and/or public. Employment Equity and Accessibility Statement